Warehouse Officer

Overview

The Warehouse Officer plays a pivotal role in ensuring smooth warehouse and distribution activities by managing inventory, maintaining organization, and overseeing logistics following donor policies and organizational standards.

Key Responsibilities

• Maintain both physical and digital inventory records accurately, including stock cards and ledgers.
• Carry out frequent physical stock counts to validate records and detect discrepancies, losses, or damages.
• Supervise the receiving, storing, and dispatching of goods in a safe and efficient manner aligned with standard procedures and donor guidelines.
• Apply warehouse best practices such as FIFO (First-In, First-Out) and FEFO (First-Expired, First-Out) systems consistently.
• Ensure goods are correctly handled, stacked, and stored to maximize space while preventing damage or contamination.
• Guarantee compliance of stored items with donor and organizational quality and storage requirements.
• Introduce and monitor controls to prevent spoilage, contamination, and pest invasion.
• Keep a well-organized and secure filing system for all commodity documentation and records.
• Manage maintenance and proper operation of warehouse equipment.
• Adhere to and enforce safety and security protocols, including access control measures within the warehouse.
• Coordinate effectively with procurement and logistics teams to ensure timely supply receipt and dispatch activities.
• Provide support to commodity officers and mobilizers during distribution processes.

Qualifications and Skills

• Possess an HND or Bachelor’s degree in Accounting, Supply Chain Management, Logistics, Agriculture, or related disciplines.
• Have 2 to 3 years of relevant experience in warehouse operations or inventory management, preferably within the commodities sector.
• Demonstrate solid knowledge of commodities storage methods, regulatory compliance, and health and safety protocols.
• Physical capability to remain standing for extended periods.
• Strong verbal and written communication skills.
• Competent in accurate documentation and recordkeeping.
• Embody values such as Integrity, Innovation, Inclusivity, Excellence, and Collaboration, displaying traits like attention to detail, problem-solving, and effective time management.
• Proficiency in Microsoft 365 applications, with an emphasis on Excel for reporting and documentation purposes.