Travel and Logistics Coordinator

About the Organization

The company operates in the aviation and field operations domain, supporting pilots and field personnel across the U.S. and Canada. They focus on managing logistical challenges like travel, accommodations, fuel, and operational resources in a fast-moving environment that demands cost-efficient and effective solutions.

Job Opportunity

The Travel and Logistics Coordinator will oversee all travel and logistical arrangements for pilots and field teams, ensuring smooth, cost-conscious execution of flight operations by coordinating travel bookings, vendors, and related support.

Key Responsibilities

• Arrange travel logistics including airline tickets, lodging, vehicle rentals, ground transport, and visa support
• Identify and suggest economical travel options meeting operational requirements and employee preferences
• Create and circulate comprehensive travel itineraries
• Keep stakeholders informed regarding travel plans and changes
• Address travel disruptions such as delays, cancellations, or emergencies
• Keep travel documentation accurate and produce relevant reports
• Assist with daily flight and logistics planning
• Help locate cost-saving Fixed Base Operators (FBOs) to minimize fuel expenses and reduce travel time
• Contribute to monthly safety communications production and distribution
• Coordinate logistical support resources for pilots and field crews
• Manage corporate travel accounts and negotiate with vendors for pricing
• Review travel expenses ensuring adherence to policies
• Monitor and control travel budgets
• Assist in reconciling company credit cards
• Maintain electronic records in line with travel policy compliance
• Engage professionally with internal teams, vendors, and customers
• Complete assigned tasks punctually and accurately
• Perform additional duties as required to aid operations

Candidate Requirements

• High school diploma or equivalent mandatory; bachelor's degree preferred
• At least two years in flight coordination, travel management, logistics, or similar administrative roles
• Familiarity with Concur Travel & Expense or comparable systems
• Proficient in Microsoft Office and Google Workspace applications
• Strong organizational, communication, and customer service skills
• Ability to prioritize multiple tasks and solve problems under deadlines
• Valid driver's license with a clean record
• Authorized to work in the United States

Compensation Details

Salary and benefits will be determined based on experience, skills, and other considerations.

Equal Opportunity Commitment

The employer values diversity and inclusion, offering equal employment opportunities regardless of race, color, religion, gender identity or expression, sexual orientation, or nationality.