Studio Operations Assistant

About House of Vo

House of Vo is a premier luxury fashion brand headquartered in Lusaka, Zambia. Specializing in bespoke bridal wear, couture, evening gowns, and exclusive fashion experiences, each item is meticulously crafted with a blend of artistic creativity and precise attention to detail.

Position Overview

The organization is expanding and seeks a Studio Operations Assistant who excels at bringing order and systematization into a dynamic, creative setting. This role involves direct collaboration with the Creative Director to ensure the smooth and efficient daily management of business operations.

Key Duties

• Organize and oversee production timelines and client-related scheduling.
• Manage inventories and procurement processes effectively.
• Facilitate communication with clients and coordinate appointments.
• Keep comprehensive and accurate operational documentation.
• Support coordination among suppliers and internal teams.
• Monitor work progress to guarantee all deadlines are met promptly.
• Identify areas to enhance operational workflows and procedures.
• Provide broad administrative support throughout the company.

Qualifications and Skills

• Educational background including a Diploma or Bachelor's degree in Business Administration, Operations Management, Marketing, Supply Chain, or related fields.
• Between one and three years of relevant experience in administration, operations, retail, customer service, or coordinating roles.
• Competence in Microsoft Excel, Google Workspace, and basic reporting skills.
• Strong organizational abilities and time management.
• Excellent communication skills, both spoken and written.
• High attention to detail coupled with capacity to handle multiple tasks simultaneously.
• Professional demeanor, reliability, and a proactive mindset.
• Enthusiasm for ongoing learning and ability to adapt within a fast-moving creative environment.
• Interest or experience in fashion, design, or creative sectors is advantageous.

Additional Information

This is a full-time, on-site position located in Lusaka. The ideal candidate enjoys taking responsibility, thrives on problem-solving, and prefers working quietly behind the scenes to contribute significantly to a flourishing creative business.