Sourcing Coordinator

About Us

Just Quality International Foods is a leading supplier specializing in top-tier frozen fruits, vegetables, concentrates, and enhanced food solutions. Leveraging a dependable global network and flexible customer-focused strategies, the company offers a wide range of customized products tailored to diverse client requirements. Recognized as one of Canada’s Top 500 Growing Companies by The Globe and Mail for multiple years (2021–2025), Just Quality continues to grow within the international food sector.

Role Overview

We are looking for an organized, detail-oriented Sourcing Coordinator to oversee and manage the entire process of sourcing submissions within our food chain portfolio. This role will serve as the pivotal contact point connecting Sales, Procurement, Operations, and Finance to guarantee timely, precise, and competitive Request for Proposal (RFP) preparation and submission.

Key Duties

• Manage and coordinate the complete RFP lifecycle from initial receipt through to final submission.
• Create timelines for submission, delegate tasks, and monitor progress consistently.
• Ensure all bid requirements, appropriate formats, and deadlines are adhered to strictly.
• Collaborate with cross-functional teams including Sales, Procurement, Quality Assurance, Logistics, and Finance to collect necessary data.
• Follow up on essential inputs such as pricing, product specifications, and supply capabilities.
• Guarantee the alignment of all departments for unified sourcing responses.
• Compile, format, and prepare RFP submissions using Excel, Word, and customer portals ensuring accuracy and completeness.
• Maintain strict version control and documentation integrity throughout the process.
• Support pricing processes by aggregating cost components including FCA, freight charges, duties, and others.
• Assist in pricing validation ensuring consistency with commercial strategies and flag any inconsistencies or risks related to cost assumptions.
• Manage and maintain a centralized library of templates, previous submissions, and standardized responses, continuously improving documentation and response efficiency.
• Monitor submission outcomes, maintain detailed bid logs, and assist in post-submission review activities focusing on win/loss analysis and feedback collection.

Qualifications

• Between 2 to 5 or more years of experience in RFP coordination, bid management, or sourcing support roles.
• Previous experience within food-service, distribution, or supply chain sectors is preferred.
• Strong skills in Microsoft Excel for data consolidation and basic modeling tasks.
• Proficiency in Microsoft Word and PowerPoint for document formatting and presentation purposes.
• Proven ability to handle multiple deadlines and diverse stakeholder requirements simultaneously.
• Meticulous attention to detail combined with the capacity to perform effectively in dynamic, fast-moving environments.
• Excellent communication and consistent follow-up skills, particularly with cross-departmental teams.
• Experience with large-scale food-service or retail RFP processes is advantageous.
• Understanding of pricing frameworks, freight logistics, and cost driver elements is desirable.