Senior Officer - Project Coordination

Job Overview

This position aims to ensure smooth and organized management of all documentation and filing needs within the EC&FZ Programme Delivery Team.

Key Responsibilities

• Manage all documentation related to the EC&FZ Programme, including gathering and distributing correspondence in collaboration with the Document Controller.
• Organize travel plans, maintain calendar scheduling, and coordinate communications with internal and external stakeholders such as executives, assistants, consultants, suppliers, and partners to support project delivery.
• Draft meeting minutes for the EC&FZ projects as assigned by the line manager or programme management staff.
• Maintain project document trackers, ensuring timely submission of essential documents like letters, change notices, deliverables, and contracts; proactively follow up with responsible personnel to prevent delays.
• Handle the approval process for material entry and exit permits as well as gate passes.

People and Strategic Responsibilities

There are no specific people management or strategic responsibilities associated with this role.

Qualifications and Experience

• Possession of a Bachelor's degree in Business Administration or a related discipline; a Master's degree is considered beneficial.
• Certification in MS Office applications—which include Excel, PowerPoint, Teams, Word, Outlook, and Visio—is highly essential.
• Proficiency in English is required; additionally, knowledge of Arabic is advantageous.
• Between zero to one year of relevant experience in a comparable role.

Skills and Attributes

• Strong attention to detail with excellent organizational skills to maintain precise documentation and records.
• Experience in presenting information to groups and basic project management capabilities.
• High competency in utilizing MS Office software suite.