Reception & Facilities Coordinator

About the Role

With two decades of expertise in electronics and software, in-tech GmbH is a rapidly expanding engineering firm headquartered in Munich, Germany, employing approximately 2350 people across 20 project sites in 8 countries. The company delivers innovative engineering solutions across automotive, rail, aerospace, defense, and industrial sectors. Since 2024, in-tech has operated as a subsidiary of Infosys Ltd, enhancing its digital services and offshore capabilities. We embrace a vibrant, flexible work culture symbolized by our "Orange Spirit," promoting teamwork and positive work environment.

The Reception & Facilities Coordinator role is crucial for ensuring the seamless daily operations of our Trivandrum office located within the Infosys campus. This position is the primary liaison for campus teams and the Kochi in-tech team, managing goods receipt, employee access, vendor liaison, building coordination, office inventory, and general infrastructure maintenance to support a safe and efficient workplace.

Key Responsibilities

• Manage daily operations of the Trivandrum office facilities to support employee and business activities effectively.
• Serve as the single contact point for security, finance, facilities, and customs clearance groups on the Infosys campus.
• Collaborate with in-tech’s Kochi departments to streamline essential onsite business functions.
• Oversee receipt and proper handling of incoming materials to ensure smooth goods-inward processes.
• Ensure compliance with set procedures and processes related to facilities and office management.
• Coordinate employee access and security clearance for office premises.
• Work collaboratively with internal departments, vendors, and service providers to maintain uninterrupted facility operations and employee support.
• Monitor office infrastructure, equipment, and common spaces to uphold safety and efficiency standards.
• Track and ensure timely completion of facility-related service requests and maintenance.
• Maintain office supplies inventory, coordinate replenishment, and provide reception assistance as needed.

Required Qualifications and Skills

• Bachelor’s degree or diploma in Facilities Management, Administration, Hospitality, or a related discipline.
• 1 to 3 years of experience in facilities management, administration, workplace services, or office operations.
• Basic knowledge of workplace safety, compliance regulations, and emergency procedures.
• Experience with reception or front office operations is advantageous.
• Understanding of vendor management and facility maintenance activities.
• Excellent coordination skills and ability to manage multiple stakeholders.
• Strong verbal and written communication abilities.
• Highly organized with strong multitasking skills and attention to detail.
• Proficient with Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Ability to collaborate effectively with internal teams, external vendors, and service providers in a fast-paced environment.

Diversity & Equal Opportunity

We are committed to fostering a diverse workforce and provide equal employment opportunities without discrimination based on age, race, color, nationality, ethnicity, gender, veteran status, disability, sexual orientation, gender identity, or religion.

Company Vision

At in-tech, we innovate to shape the future by developing intelligent, connected, software-driven systems. Through engineering excellence and global collaboration, we create sustainable value and accelerate innovation, building an environment where employees take pride in influencing tomorrow’s technologies.