Project Planner

About Kirby Group Engineering

Kirby Group Engineering is a leading international multidisciplinary engineering contractor providing specialized services to top-tier companies in pharmaceuticals, data centres, and power transmission and distribution across Ireland, the UK, and Europe. Known for its innovative, collaborative, and performance-focused culture, Kirby supports employee growth and acknowledges excellent performance.

Role Summary

Kirby is expanding its planning team in Dublin to support a major engineering project portfolio spanning over five years. The Project Planner will collaborate closely with Project Managers, engineers, and commercial teams to ensure timely, budget-compliant, and quality-driven project delivery while managing risks effectively.

Key Responsibilities

• Analyze contract documents to identify scheduling and tracking requirements.
• Create construction schedules based on high-level targets and Work Breakdown Structures from project managers.
• Assist in negotiating schedules with clients and main contractors.
• Integrate labour hours and metrics into schedules using data from the commercial team.
• Design and maintain trackers and reporting templates relevant to project progress.
• Coordinate fully integrated construction schedules with main contractors and project managers.
• Regularly measure and verify weekly progress and efficiency with site and commercial teams.
• Identify and communicate potential risks and obstacles continuously to planning leadership and project teams.

Project Lifecycle Involvement

• Serve as the primary contact for project managers on all planning-related issues.
• Develop schedules and histograms to support bids as directed by lead planners.
• Support planning process implementation and ensure contract schedule/reporting obligations are met.
• Facilitate planning meetings and validate evolving schedules against current project information.
• Optimize construction schedules and resolve discrepancies with main contractors through registers and negotiation.
• Produce labour-loaded target schedules and S-curves, submitting them for lead planner approval.
• Negotiate schedule risks to achieve favorable outcomes for Kirby Group Engineering.
• Prepare build methodologies, phasing drawings, and present schedule updates to construction teams.
• Assist in risk identification and mitigation strategies throughout project phases.
• Communicate early warning signs of potential delays or risks to management teams.
• Monitor progress and efficiency, including subcontractor outputs, providing labor hour estimates with the commercial team.
• Lead and facilitate weekly look-ahead meetings and measure actual installation progress for reporting.
• Maintain and revise schedules and escalate risk concerns to senior planners.

Required Qualifications and Experience

• Degree in Electrical Engineering, Mechanical Engineering, Building Services Engineering, Quantity Surveying, Construction Management, or a strong trades background paired with technical expertise.
• Between 3 to 5 years of experience in project planning, including developing and managing schedules and controlling project activities.
• Proficiency in Microsoft Project, Primavera P6, or equivalent scheduling software and Microsoft Office suite with strong report-writing capabilities.
• Effective time management skills to meet demanding schedules and reporting deadlines.

Additional Information

• This is a permanent, full-time position based on-site in Dublin.
• The role offers an excellent remuneration package with room for negotiation.
• Candidates will have access to Kirby's Career Development Programs to enhance leadership skills.
• Applicants will engage with a dynamic, agile, multi-functional team delivering complex engineering projects.