Project Coordinator - Luxury Residential Construction

Company Background

The I-Grace Company is a leading provider specializing in upscale residential construction, renovation, and estate services. Known for its craftsmanship, accuracy, and commitment to quality for over 30 years, the company collaborates with distinguished clients, architects, and designers to complete exceptional projects. Their Services & Small Projects division applies the same meticulous approach to smaller endeavors, specialty renovations, and estate maintenance work.

Position Summary

We are looking for a Project Coordinator to join the Services & Small Projects team at our Long Island City office. This role supports Project Managers and Assistant Project Managers throughout the construction process to ensure efficient workflow and high-quality service outcomes. It is ideal for an organized, detail-focused individual eager to learn and advance within a luxury construction setting.

Primary Responsibilities

• Provide administrative and operational assistance to Project Managers and Assistant Project Managers.
• Help prepare contracts, change orders, budget reports, and billing documentation.
• Manage subcontractor invoices, purchase orders, and lien waiver processing.
• Organize and maintain digital and physical project files with accuracy.
• Facilitate project meetings through thorough note-taking, report generation, and monitoring key deliverables.
• Maintain logs for Requests for Information (RFIs), submittals, drawings, and samples.
• Review subcontractor insurance certificates and monitor expiration dates.
• Coordinate communications between subcontractors, vendors, and internal teams to support on-time progress.
• Assist with project closeout tasks such as compiling Owner’s Manuals, warranties, and turnover packages.

Qualifications

• Two to four years’ experience in project coordination or construction administration, preferably in luxury residential or premium construction projects.
• Proficient with Microsoft Office (Excel, Word, Outlook); familiarity with Sage 300/Timberline and Procore is advantageous.
• Strong organizational, time management, and scheduling capabilities.
• Excellent reading comprehension, attention to detail, and strong verbal and written communication skills.
• Some prior exposure or knowledge of construction processes preferred.
• Bachelor’s degree in Construction Management, Architecture, Engineering, or a related discipline preferred.
• Positive, proactive mindset with a willingness to learn in a fast-paced environment.

Compensation and Benefits

The salary range for this position is $50,000 to $90,000 annually, depending on experience. Employees receive a comprehensive benefits package including:

• Medical insurance with virtual visits and health advocate support, plus dental and vision coverage.
• 401(k) plan with company matching contributions.
• Generous paid time off allowances.
• Opportunities for professional development.
• Accident, critical illness, and hospital indemnity insurance.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options.
• Employer-paid life insurance up to $50,000.

Additional optional benefits include legal plan services, identity and fraud protection, pet care solutions, employee referral bonuses, employee assistance programs, home and auto discounts, among others.