Project Billing and Operations Coordinator - Electrical/MEP

Overview

We are seeking a dedicated Project Billing and Operations Coordinator to manage project documentation and financial transactions for Lightning Protection System and Electrical/MEP projects. This role includes handling the entire process from receiving customer work orders to payment collection.

Responsibilities

• Analyze customer purchase orders, Bills of Quantities (BOQs), rates, quantities, and payment terms.
• Create and update project order logs and billing trackers.
• Generate purchase orders for original equipment manufacturers (OEMs), vendors, and subcontractors.
• Coordinate dispatch of materials and maintain delivery challans for vendors and customers.
• Reconcile purchased, delivered, installed, certified, and billed quantities organized by building and tower.
• Prepare supply invoices, running account (RA) bills, final bills, and associated documentation.
• Manage measurement sheets for client certification processes.
• Coordinate with site supervisors, customers, consultants, vendors, and accounts team.
• Monitor outstanding invoices and conduct routine payment follow-ups with clients.
• Maintain organized project files containing work orders, BOQs, invoices, delivery challans, measurements, approvals, and correspondence.
• Create daily and weekly MIS reports showing project progress, billing status, receivables, and pending tasks.
• Conduct site visits and meetings at customer offices as necessary.

Candidate Requirements

• At least 2 years' experience in project billing, operations, or project coordination roles.
• Familiarity with electrical contracting, MEP, fire protection, HVAC, construction, or interior contracting industries is advantageous.
• Diploma in Electrical, Civil, or Mechanical Engineering, or graduation with relevant project billing experience.
• Proficient in Microsoft Excel, Word, and email communication.
• Good understanding of BOQs, purchase orders, delivery challans, invoices, RA bills, and measurement sheets.
• Highly accurate, well-organized, responsible, and persistent in follow-ups.
• Comfortable with traveling to project sites and customer locations.
• Immediate availability is preferred.

Additional Information

• Company: Top Equipment & Machines Pvt. Ltd.
• Job Location: Thane, Mumbai, Maharashtra, India
• Employment Type: Full-time, work primarily from office with site visits.
• Salary: INR 22,000 to INR 28,000 per month based on experience and skill level.
• Performance Incentive: Up to INR 3,000 per month.
• Site Travel Expenses: Reimbursed separately.