PMO Coordinator

About the Role

ENGAGE Education & Consulting Services is on the lookout for a meticulous, proactive PMO Coordinator to enhance project governance, coordination, and reporting efforts organization-wide. This position requires collaboration with Project Managers, PMO leadership, and cross-department teams to ensure that projects align with and achieve business objectives efficiently.

Core Responsibilities

• Implement and uphold PMO frameworks, processes, and standards to ensure project consistency.
• Manage and maintain comprehensive project documentation, including templates and governance records.
• Ensure compliance with PMO policies and reporting norms within project teams.
• Maintain project repositories and oversee documentation control accuracy.
• Facilitate PMO meetings, project reviews, and governance discussions.
• Assist with audits, compliance activities, and ongoing process improvements.
• Coordinate timelines, milestones, and deliverables across diverse projects.
• Support Project Managers with scheduling, progress monitoring, and risk tracking.
• Manage meeting arrangements, agendas, minute-taking, and follow-ups on pending tasks.
• Monitor project statuses closely and escalate any potential delays or issues.
• Provide assistance in resource planning and overall project coordination functions.
• Gather and consolidate updates to prepare project status reports, dashboards, and presentations.
• Analyze project performance metrics and KPIs to identify trends and opportunities for improvement.
• Promote collaboration among stakeholders ensuring transparent communication and alignment.

Required Qualifications and Skills

• Bachelor’s degree in Business Administration, Project Management, Management, Operations, Engineering, Information Systems, or related discipline.
• Entry-level or up to 3 years’ relevant experience in PMO, project administration, or operations preferred.
• Exceptional organizational, time management, and detail orientation capabilities.
• Strong communication skills with expertise in stakeholder coordination.
• Proficiency in Microsoft Office Suite, especially Excel, Word, PowerPoint, and Outlook.
• Familiarity with project management tools like Microsoft Project, Jira, Asana, Trello, Monday.com, Smartsheet, or Notion is a plus.
• Exposure to data visualization and reporting tools such as Power BI or Tableau is advantageous.
• Understanding of project methodologies including Agile, Scrum, Waterfall, or hybrid approaches is preferred.
• Certifications like CAPM, PRINCE2 Foundation, Agile, Scrum, or PMP are beneficial but not mandatory.

Ideal Candidate Traits

• Enthusiasm for coordinating projects and refining delivery processes.
• High attention to detail with a dependable follow-through ethic.
• Ability to juggle multiple priorities while maintaining accuracy.
• Effective at communicating with varied stakeholders.
• Proactive thinker who anticipates and addresses potential challenges.
• Enjoys working with project data, reporting, and documentation tasks.
• Adaptable to shifting priorities and fast-paced environments.
• Thrives in collaborative, professional work cultures.

Benefits and Opportunities

• Hands-on experience in PMO operations and strategic project delivery.
• Involvement in project governance, organizational transformation, and business initiatives.
• Work alongside seasoned Project Managers, consultants, and leaders.
• Access to structured training programs, mentorship, and career advancement pathways.
• Clear progression opportunities including PMO Analyst, Assistant Project Manager, Project Manager, Senior PMO Coordinator, PMO Manager, and Program Manager roles.
• Attractive remuneration paired with performance-driven incentives.
• A stimulating, innovative, and growth-focused workplace environment.