Personal Assistant / Project Coordinator

About the Role

Are you an organised and proactive professional who excels in dynamic environments? We are seeking a Personal Assistant / Project Coordinator to provide essential support to the Head of Community Hubs, Arts, Heritage and Events at Tauranga City Council. This role involves managing diverse projects and administrative tasks across the Division, ensuring smooth operations and timely delivery.

Key Responsibilities

• Deliver high-quality personal assistance to the Division Head.
• Maintain busy diaries, manage email communications, and monitor tasks and deadlines efficiently.
• Coordinate divisional projects and activities while supporting the leadership team as needed.
• Arrange travel and training programs for team members.
• Handle purchase card transactions with adherence to financial compliance standards.
• Record minutes during important meetings when required.
• Collaborate with the Executive Assistant and Group Administrators to provide consistent administrative support across the wider group.
• Respond promptly to customer enquiries and assist with reporting duties.
• Ensure the timely and budget-compliant delivery of one-off projects.
• Research and utilize AI technologies to streamline workflows, boost efficiency, and support the Division’s evolving initiatives.

Required Skills and Qualifications

• Demonstrated experience supporting senior leaders in fast-paced, confidential settings.
• Exceptional organisational ability to manage multiple priorities simultaneously.
• Strong communication and customer service expertise.
• Proficiency with Microsoft Office and adaptability in learning new software platforms.
• A forward-thinking, solution-oriented attitude.
• Experience in project coordination and administrative functions.

About Tauranga City Council

Tauranga City Council plays a vital role in shaping the city and enhancing the lives of its residents. From strategic growth planning to delivering core services, Council employees contribute to building a community everyone takes pride in. The organisation values collaboration, innovation, and community focus. Benefits include a supportive environment, flexible work schedules, five weeks of annual leave, and opportunities for professional development.

Additional Information

• Applicants must hold legal rights to live and work in New Zealand.
• Applications are accepted only through the online process; email applications are not considered.
• The Council is dedicated to fostering diversity and encourages applications from all backgrounds, including individuals with disabilities.
• Recruitment agencies unsolicited contact or applications are not accepted; no related fees or commissions will be paid.
• If adjustments are required during recruitment, assistance is available through the Council’s Talent Acquisition team.

Application Deadline

Applications close on Sunday, 23rd August.