Payroll Specialist

Job Purpose

The Payroll Specialist is tasked with gathering employee information and inputting timesheet data into the payroll database. Responsibilities also include preparing cash deposits, processing paychecks, addressing payroll inquiries, ensuring account reconciliation, and generating reports for management review.

Key Responsibilities

• Collect and manage timesheet and payroll data accurately.
• Input data into payroll and administrative software systems.
• Handle preparation and processing of paychecks and cash deposits.
• Maintain meticulous records of payroll documentation and related transactions.
• Prepare and distribute income statements for employees.
• Address and resolve any payroll-related questions or issues.
• Perform regular account reconciliations related to payroll.
• Generate financial reports to support accounting and auditing activities.
• Produce periodic payroll reports for management evaluation.
• Carry out additional related tasks as assigned.

Qualifications and Education

• Bachelor's degree in Business Administration, Accounting, Finance, Human Resources, or a related field.
• Minimum of one to two years’ experience in payroll administration, HR operations, or similar roles.
• Familiarity with HRIS and payroll software preferred.
• Proficiency in Microsoft Office, especially Microsoft Excel.

Preferred Skills and Competencies

• Strong knowledge of payroll principles, labor laws, and regulatory requirements.
• Experience working with payroll systems and HRIS applications.
• Advanced Excel skills including formulas, pivot tables, and data analysis capabilities.
• Excellent numerical skills and ability to perform financial reconciliations.
• Exceptional attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Efficient planning, organizational, and time management abilities.
• Capability to manage multiple tasks and meet deadlines effectively.
• Excellent communication and interpersonal skills.
• High integrity and professionalism with confidentiality in handling sensitive data.
• Customer-oriented attitude focused on quality service delivery.
• Capability to work both independently and in team-based environments.
• Commitment to continuous process improvement and operational efficiency.