Payroll Clerk - 35 Hours

Overview

The Payroll Clerk, reporting to the Payroll Supervisor within the Payroll Department, operates with minimal supervision to manage payments including TTOC/TUC pay, maternity and compassionate leave top-ups, and summer school payments. This role also supports payroll processing for CUPE and teaching staff while collaborating effectively with colleagues and the public.

Key Responsibilities

• Verify and extend timesheets and related documents for accuracy and proper authorization.
• Cross-check timesheets and adjustments against payroll edits to ensure correctness.
• Assist fellow payroll personnel and contribute to project tasks as necessary.
• Enter and retrieve payroll-related data such as new employee information, status updates, and hours worked using computer systems.
• Stay current with employee contracts and collective agreements to ensure compliance.
• Maintain and adjust records for sick leave, salary increments, absences, income tax, and Workers' Compensation Board details.
• Respond to inquiries and coordinate communication via phone, mail, fax, computer, or in person with staff, external agencies, and the public.
• Organize and file various materials including timesheets, payroll reports, and memos.
• Prepare, duplicate, sort, collate, and staple documents as required.
• Manage lifting and movement of office and paper supplies within print rooms and general work areas.
• Perform other clerical or urgent tasks as directed.
• Plan and coordinate workload effectively.
• Cancel and reissue paychecks through the payroll system as needed.
• Generate departmental reports.
• Coordinate closely with school secretaries and Human Resources personnel regarding payroll changes and documentation completion.
• Validate general ledger account numbers related to timesheets.
• Extract, print, and distribute timesheets, pay statements, and employment records ensuring accurate calculations of pay and deductions.
• Calculate pay, produce payroll registers, and finalize payroll processing.

Qualifications and Skills

• High school diploma or equivalent required.
• Completion of four courses equivalent to the Payroll Compliance Program (PCP).
• At least two years of experience in a large automated payroll setting within the last four years.
• Intermediate proficiency in Microsoft Word and Excel.
• Working knowledge of database and computer applications.
• Keyboarding speed of at least 50 words per minute or proof of equivalent skill.
• Proficient numeric keypad abilities.
• Familiarity with payroll systems related to union contracts, statutory regulations, Revenue Canada policies, and Workers' Compensation Board rules.
• Good command of business English, punctuation, spelling, and business mathematics.
• Knowledge of standard office procedures and practices.
• Ability to engage with courtesy and tact when interacting with the public, parents, staff, and students.
• Capable of working independently and collaboratively within a team environment.
• Strong verbal and written communication skills.
• Ability to effectively plan, schedule, and organize workload.
• Comfortable working amid frequent interruptions.
• Detail-oriented with the ability to maintain focus over extended periods and meet strict deadlines.

Tools and Physical Requirements

• Proficient in using office equipment such as computers, photocopiers, telephones, fax machines, typewriters, answering machines, calculators, and printers.
• Visual capability sufficient for computer use.
• Manual dexterity to handle office equipment and supplies.

Additional Information

Only those candidates shortlisted for interviews will be contacted.