Operations & Finance Assistant (m/w/d)

About the role

YKONE is an internationally active agency focused on influencer marketing, the creator economy, and social media, with offices in Munich, Paris, Milan, London, Dubai, and other global markets. For more than 13 years, the company has been building creative, culturally relevant campaigns for major brands in beauty, fashion, luxury, and lifestyle.

The work environment is fast-moving, international, and varied, so every day brings something different. The team is looking for someone who is eager to take ownership, grow with the company, and contribute to an ambitious, collaborative setup.

What you will do

You will support the Finance, Operations, and Leadership teams in day-to-day work and help keep processes smooth, structured, and efficient. The role combines organizational and administrative responsibilities with hands-on finance and office tasks.

• Review and validate incoming invoices, then prepare and send outgoing invoices
• Maintain data and billing records in Salesforce and other tools
• Assist with month-end closing and finance workflows
• Monitor open payments and follow up on outstanding amounts
• Keep documents organized and stored in a clear, structured way
• Handle travel expense administration and reimbursements
• Support preparation and management of employee contracts
• Help organize and coordinate onboarding for new hires
• Arrange work equipment and access permissions
• Assist with HR administration, time tracking, and vacation management
• Coordinate and oversee the Munich office location
• Order and manage office supplies and equipment
• Handle mail, parcels, and courier services
• Support administrative tasks for senior management
• Communicate with public authorities, service providers, and external partners
• Welcome and assist visitors and business partners

What the team is looking for

The company values motivation, willingness to learn, and the ability to solve tasks independently more than perfect prior experience. You should be organized, ready to take responsibility, and able to stay composed even during busy periods.

• Initial experience in office, operations, finance, HR, or assistant roles
• Very good spoken and written German and English
• Structured, dependable way of working
• Strong organizational skills and initiative
• Interest in learning new things
• Confident use of Google Workspace
• Curiosity about digital tools and workflows
• Practical, hands-on attitude and a positive presence
• Motivation to develop further and contribute to a fast-growing company

Benefits

• Young, international, and ambitious team environment
• Direct exposure to leadership and management
• High level of responsibility and room to grow
• Modern and creative workplace
• Up-to-date work equipment
• Access to EGYM Wellpass
• Team events
• An environment where your ideas and contribution genuinely matter

Additional information

The company’s current office is at Harras in Sendling. In July, the office will move to Dachauer Straße in Neuhausen. Applicants are invited to send a CV or LinkedIn profile along with a short note explaining why they would be a good fit.