Office/Executive Assistant

About MaverickX

MaverickX pioneers innovative chemistry solutions for natural resource extraction, focusing on delivering economic value to customers, shareholders, and employees while addressing critical resource challenges in the U.S. and globally.

Austin Lab Headquarters

Our Austin Lab serves as the central site for research, development, and corporate activities. Designed to unify our scientists, engineers, and corporate staff, it marks a critical growth phase, and you will play a key role in managing its daily affairs.

Position Summary

We seek a well-organized, proactive, and meticulous Office/Executive Assistant to support our leadership team and ensure efficient daily operations. This dual-function role involves a dynamic mix of administrative duties, executive assistance, and office coordination, making you vital for seamless workplace operations and executive productivity.

Key Responsibilities

• Oversee office environment by welcoming guests, managing supplies, and preparing essentials including coffee and conference rooms.
• Coordinate logistics related to mail, shipments, and deliveries with accuracy and care to maintain efficiency.
• Enhance onboarding by setting up workstations, credentials, and welcome packages for new employees; facilitate their introductions to company tools ensuring a smooth first day.
• Provide the initial IT support layer within the office, handling account setups, equipment provisioning during onboarding, hardware recovery during offboarding, A/V configuration for desks and conference rooms, troubleshooting daily technical issues, and escalating complex problems to IT partners.
• Manage vendor relations, serving as the primary liaison with building management and service providers.
• Support executive officers through schedule coordination, preparation of necessary materials, and handling personal errands to streamline leadership priorities.
• Organize team events that foster connection and strengthen company culture.
• Maintain professional and innovative office aesthetics reflective of company values.
• Contribute to special projects by stepping in across various tasks as needed, embodying a collaborative "all hands on deck" ethos.

Required Qualifications

• At least four years of experience in office coordination, administration, or operations support roles.
• Exceptional organizational skills and acute attention to detail; adept at managing multiple priorities effectively.
• Strong communication skills with the ability to engage executives on critical issues succinctly and warmly welcome visitors.
• Adaptable in managing routine tasks as well as unexpected challenges with confidence.
• Proficient in common business software including Slack, Google Workspace, and Zoom.
• Professional, energetic, and approachable demeanor as the primary point of contact for visitors.

Company Core Values

• Customer First: Prioritize providing technologies that enhance customer business value without deviation.
• Play to Win: Emphasize a professional environment focused on hard work and measurable success.
• Extreme Ownership: Encourage self-motivation, continuous learning, domain mastery, and accountable outcomes.
• Relentless Execution: Stress rapid and focused action to transform ideas into customer-centered solutions.
• Radical Candor: Promote straightforward, impactful communication without ambiguity.
• Shared Success: Offer meaningful equity opportunities to align employee and company achievements.
• Uncompromised Integrity: Conduct business with excellence and loyalty to all stakeholders and the nation.

Employee Benefits

• Competitive compensation packages recognizing employee contributions and attracting top talent.
• Comprehensive premium health insurance plans including medical, dental, and vision options.
• Strong commitment to professional development through ongoing learning initiatives.