Office Coordinator

About TRIO

Translational Research in Oncology (TRIO) is an international academic clinical research organization focused on advancing translational cancer research through clinical trials. Our dedicated team works passionately to deliver future cancer treatments for today's patients.

Role Overview

We are seeking an Office Coordinator to join our Administration team in Edmonton, Alberta, Canada. Reporting directly to the Executive Assistant, this position plays a key role in maintaining efficient office operations and fostering a supportive workplace environment. This vacancy invites applications from qualified candidates.

Key Responsibilities

• Carry out various clerical duties, manage office supply inventory, and place orders when required.
• Prepare monthly expense reports for designated staff members.
• Manage all incoming and outgoing correspondence including mail, faxes, and packages.
• Coordinate international package shipments, handling customs, regulatory compliance, and logistical issues.
• Assist the Executive Assistant with tasks such as reservations, conference logistics, company events, and miscellaneous assignments as needed.
• Ensure adherence to company office policies and procedures, guaranteeing compliance and update standards accordingly.
• Organize office space maintenance activities and ensure proper functioning and upkeep of office equipment.
• Maintain user accounts for various software applications and collaborate with other office locations as necessary.
• Arrange internal meetings, managing venue, setup, catering, and audiovisual requirements.
• Coordinate with building security and oversee office safety protocols.
• Distribute company communications and management updates regularly.
• Provide clerical support to the Finance department.
• Assist employees and visitors within the office environment.

Qualifications and Skills

• High school diploma or equivalent required; post-secondary education in office administration, management, or related disciplines is advantageous.
• Minimum of two years' experience in office administration, reception, or hospitality sectors.
• Proficiency with Microsoft Office suite.
• Competent in handling standard office equipment.
• Strong organizational capabilities and effective communication skills.
• Experience with international shipping processes is considered a plus.

Benefits and Perks

• Annual salary review.
• Three weeks paid vacation plus paid closure for December holidays.
• Ten days paid personal or sick leave.
• One paid volunteer day yearly.
• Comprehensive benefits plan covering health, dental, vision, and life insurance paid by TRIO.
• Up to 5% contribution to RRSP matching program.
• Voluntary Tax-Free Savings Account program available.
• Flexible working hours supporting a healthy work-life balance.
• Maternity leave top-up provision.
• Employee Family Assistance Program offering support during challenging times.
• Employee recognition programs rewarding long-term service.
• Referral bonus program to encourage employee recruitment.

Salary Information

The salary range for this position is CAD 45,000 to CAD 56,500 annually. Actual remuneration will depend on the candidate's education, experience, knowledge, skills, abilities, and alignment with internal equity and market trends.