Logistics & Procurement Specialist

Job Overview

This role involves managing and accelerating the flow of materials from suppliers, ensuring thorough documentation and timely transportation to delivery points. The position aims to support internal stakeholders by facilitating efficient, cost-effective logistics processes.

Key Duties and Responsibilities

• Monitor suppliers' delivery timelines, providing updates to buyers to address any suspected delays promptly.
• Using purchase data, coordinate with suppliers and logistics providers to schedule deliveries accurately and on time.
• Develop contingency strategies for handling material delays to prevent disruption of operational and maintenance activities.
• Ensure preparation of necessary document packages for cross-border shipment of critical equipment.
• Arrange and submit all official documents required by local authorities prior to delivery to guarantee compliance and expedite clearance processes.
• Maintain important shipment documentation, including purchase orders, bills of lading, airway bills, and delivery notes, facilitating order tracking and processing.
• Process inbound deliveries within SAP system effectively.
• Collaborate with internal teams to align logistics plans with business priorities and keep management informed.
• Coordinate closely with finance to resolve payment matters and uphold good vendor relationships.
• Track and report on-time and secure delivery performance, implementing corrective actions as necessary.
• Keep files and databases current to ensure accessibility of logistics information.
• Input data necessary for purchase order generation, ensuring approvals are secured in a timely manner.
• Confirm vendor acceptance of orders promptly and maintain consistent follow-up to ensure timely delivery.
• Assist invoice processing with finance to ensure contract-compliant vendor payments.
• Support analyses and evaluations of vendor performance to aid vendor development activities.
• Help formulate and enforce operational policies, procedures, and controls complying with regulatory and organizational standards.
• Comply with information security policies related to corporate data protection.
• Participate in continuous improvement initiatives aligned with company standards.
• Adhere to health, safety, security, and environmental protocols to safeguard personnel and environment.
• Prepare accurate and timely reports as per organizational requirements.
• Undertake additional tasks as assigned by management.

Interactions

Maintain close liaison with internal teams including Supply Chain, Operations, Maintenance, SAP support, Finance, and external stakeholders such as suppliers, freight forwarders, logistics companies, insurers, and regulatory authorities including customs and ports.

Qualification and Experience

Applicants should hold a Bachelor’s degree in Business Administration, Supply Chain, Materials Management, Logistics, or a related discipline. A substantial background of 8 to 10 years in similar roles is essential.

Required Skills

• Proficient in SAP system fundamentals.
• Strong understanding of local and international transportation logistics.
• In-depth knowledge of customs clearance in GCC nations.
• Familiarity with legal regulations and contracts relevant to procurement and logistics.
• Competent in documentation processes.
• Excellent planning and organizational abilities.
• Ability to build strong relationships with vendors, port authorities, and customs officials.
• High attention to detail.

Behavioral Competencies

• Results-driven with a focus on achievement.
• Aptitude for meeting strict deadlines.
• Collaborative team player.
• Capable of supervising subordinates effectively.