Information Technology Project Coordinator - Riyadh, Saudi Arabia

Role Overview

This position supports project managers by facilitating planning, scheduling, and resource management to ensure smooth execution of IT projects including digital transformations and infrastructure-related initiatives.

Key Responsibilities

• Assist in creating and maintaining detailed project plans including schedules, milestones, and resource assignments.
• Oversee timeline adherence by tracking progress and escalating any potential risks or delays promptly.
• Arrange and coordinate meetings, workshops, and provide regular status updates to all relevant project stakeholders.
• Manage comprehensive project records such as meeting minutes, action logs, risk registers, and change documentation.
• Develop periodic project status reports, dashboards, and progress summaries for managerial and client review.
• Monitor and document project risks and issues, follow up on mitigation measures and ensure resolution.
• Coordinate resource allocation and assist in resource planning activities across multiple concurrent projects.
• Support change management processes by helping to document and track approval of project change requests.
• Assist in financial aspects including budget tracking, purchase requests, invoicing, and cost monitoring.
• Support quality assurance efforts by ensuring deliverables conform to established standards and governance protocols.

Deliverables

• Comprehensive project schedule detailing milestones, dependencies, and timelines.
• Weekly or monthly progress reports summarizing project status.
• Accurate meeting minutes highlighting decisions, action items, and accountable owners.
• Ongoing action tracker documenting outstanding tasks and follow-ups.
• Maintained risk register assessing potential impacts and mitigation strategies.
• Issue log to track problems and their resolution status.
• Change request log for submitted and approved modifications.
• Resource plans showing allocation and utilization statistics.
• Project dashboards presenting KPIs and progress metrics.
• Project closure reports capturing summaries, lessons learned, and formal completion documents.

Qualifications & Experience

• Bachelor's degree in Business Administration, Computer Science, or related disciplines.
• 3 to 5 years of relevant experience, preferably handling multiple projects simultaneously.
• Background in IT, digital transformation projects, infrastructure, or business process initiatives is advantageous.
• Preference given to bilingual candidates meeting local Saudization requirements.