HR and Admin Assistant

About the Role

Join our expanding team in Dubai as a proactive and meticulous HR and Administrative Assistant. Reporting to the HR Manager, you will be instrumental in managing daily HR functions, recruitment processes, employee administration, attendance tracking, and overall office management. This position suits individuals who thrive in a fast-moving environment and seek to advance their career in Human Resources.

Key Responsibilities

• Support the entire recruitment cycle by screening resumes, shortlisting candidates, scheduling interviews, and collaborating with hiring managers.
• Publish job openings on platforms like LinkedIn and Indeed, maintain an organized database of applicants, and track recruitment progress.
• Prepare essential HR documents such as employment contracts, offer letters, salary certificates, and no objection certificates.
• Keep accurate and confidential employee records and personnel files up to date.
• Oversee attendance, track leave and probation periods, and compile monthly attendance reports for payroll purposes.
• Facilitate onboarding and exit procedures, including documentation and employee orientations.
• Assist the HR Manager in daily operations, employee communication, policy management, and various HR initiatives.
• Organize training events, meetings, and other employee-focused activities.
• Manage office supplies and stationery orders, maintain filing systems, and provide general administrative assistance for smooth office operations.
• Compile HR reports, maintain data spreadsheets, assist with data input, and update HR systems.
• Communicate professionally and maintain confidentiality when dealing with employees, vendors, and internal departments.
• Perform additional HR or administrative tasks as assigned by the HR Manager.

Candidate Qualifications

• Bachelor’s degree or diploma in Human Resources, Business Administration, or related fields.
• 2 to 3 years of experience in HR administration, recruitment, or administrative support roles.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Strong communication, interpersonal, and organizational capabilities.
• Highly detail-oriented with the ability to juggle multiple priorities and meet deadlines.
• Professional demeanor with the ability to manage confidential information discreetly.
• Experience with HRMS or attendance software and familiarity with UAE Labour Law is advantageous.

Additional Information

• Location: Dubai, United Arab Emirates
• Employment Type: Full-Time
• Working Hours: Monday to Friday, 9:00 AM to 6:00 PM
• Monthly Salary Range: AED 4000 – AED 5000