Executive Assistant - Mayfair Hedge Fund

Role overview

A boutique hedge fund in Mayfair is looking for an energetic and proactive Executive Assistant to support the Head of Investor Relations and the Chief Operating Officer. This is a varied, business-critical position for someone who enjoys working in a fast-moving, entrepreneurial environment and partnering closely with senior leadership.

The ideal candidate will bring prior experience from a boutique financial services setting, such as hedge funds, asset management, private equity, or investment firms. You should be highly organised, comfortable balancing multiple priorities, and confident building strong working relationships with senior stakeholders, investors, and external contacts.

In this role, you will work at the centre of the firm, providing dependable day-to-day support while helping ensure investor-facing and operational work runs smoothly.

Key duties

• Manage complex diaries and inboxes for the Head of Investor Relations and the COO.
• Arrange extensive international travel, investor roadshows, conferences, and meetings.
• Serve as a central point of contact between senior leadership, investors, clients, and outside stakeholders.
• Support investor relations work through meeting preparation, presentation materials, and follow-up communication.
• Keep CRM tools, investor databases, and contact information up to date.
• Handle expenses, corporate card reconciliations, and routine administrative tasks.
• Assist with wider business operations, projects, and team initiatives when needed.
• Plan and coordinate internal and external events, ensuring they are delivered smoothly.
• Provide dependable support across both strategic priorities and everyday business needs.

Candidate profile

The employer is seeking someone with prior executive assistant experience in a boutique hedge fund, asset management, private equity, investment banking, or a similar financial services environment. You should be used to supporting senior leaders in a demanding, high-performance setting.

Strong organisation, multitasking ability, and careful attention to detail are essential. The right person will be collaborative, adaptable, hands-on, and comfortable working with senior stakeholders and investors. Proficiency in Microsoft Office and CRM systems is also expected. A positive, proactive, solutions-oriented mindset and a readiness to go the extra mile are important for success in this role.

Working pattern

This is an office-based position, Monday to Friday, in the London Area.

Additional information

The role offers the chance to join a respected hedge fund and work closely with an accomplished leadership team in a high-impact support position.