Executive Assistant I

Company Overview

lululemon is a forward-thinking performance apparel company specializing in yoga, running, training, and various athletic activities. Celebrated for its cutting-edge fabrics and functional designs, lululemon delivers transformative products and experiences that encourage movement, growth, connection, and wellness. The company's success is driven by innovative products, a strong store focus, dedication to its employees, and meaningful community engagement. They emphasize fostering a positive, equitable, inclusive work environment that supports continuous growth.

Role Overview

Operating from the SSC hub in a hybrid model requiring a minimum of four days onsite weekly, the Executive Assistant I acts as a crucial liaison between senior leadership and departmental teams. This role serves as the primary scheduler, planner, and organizer for two members of lululemon's Executive Team ensuring departmental success.

Key Responsibilities

• Manage executives' calendars and contacts within authorized limits.
• Prioritize tasks and allocate assignments to departmental staff as authorized.
• Organize meetings by sending invitations, preparing agendas, reserving rooms, and arranging technical resources and refreshments.
• Safeguard confidential business and leadership information, ensuring appropriate handling.
• Coordinate complex, multi-leg travel arrangements with ongoing adjustments in collaboration with the Executive Assistants team.
• Prepare and submit executive expense reports adhering to company policies.
• Oversee departmental expense approvals, verifying employee claims for accuracy and compliance.
• Serve as a communications intermediary with departments when necessary.
• Respond to or redirect inquiries to appropriate contacts.
• Draft meeting briefing notes and minutes as needed.
• Provide executives with necessary documentation for meetings and corporate correspondence.
• Delegate and monitor completion of action items within their scope.
• Support space planning efforts linked to departmental growth.
• Manage special projects assigned by executives.
• Collaborate with People & Culture to facilitate onboarding of new members reporting directly to executives.

Preferred Qualifications

• Three or more years of progressive experience in administrative or executive support roles.
• Strong business insight with excellent judgment and ability to prioritize tasks effectively.
• Maintains strict confidentiality.
• Comfortable adapting to a fast-paced work environment.
• Experience in publicly traded companies is advantageous.
• Advanced proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Core Values and Skills

• Supports diversity and inclusion, valuing a range of perspectives.
• Exhibits integrity and ethical behavior in all actions.
• Demonstrates leadership by inspiring and guiding others.
• Collaborates well to achieve team objectives.
• Adapts to change with agility and resilience.
• Makes timely, logical, and strategic decisions aligned with company goals.
• Maintains resilience and persistence despite setbacks.

Essential Traits

• Owns responsibility for their choices and actions.
• Embraces an entrepreneurial mindset and pursues innovation.
• Communicates transparently and compassionately, fostering open dialogue.
• Leads courageously, viewing challenges as opportunities.
• Builds strong, trust-based relationships by prioritizing people.
• Integrates enjoyment and positivity into work life.

Additional Information

Applicants must be authorized to work in Canada. The position follows a pay-for-performance approach, with an annual salary range typically between $59,800 and $78,500 depending on location, experience, and internal equity. Permanent employees may be eligible for an annual bonus program subject to requirements.

Benefits and perks include extended health and dental coverage, mental health support, paid time off, savings and retirement matching, generous employee discounts, fitness and yoga classes, parenthood top-up benefits, an extensive catalog of development courses, people networks, mentorship, and leadership programs. Eligibility applies to certain benefits, with the company reserving the right to modify these offerings at any time.

Work is primarily onsite with at least four days per week in the office to support in-person collaboration and company culture.