Executive Assistant

Role overview

An international law firm is hiring an Executive Assistant to partner with a C-suite leader and the wider team. The role combines high-level executive support with broader departmental coordination and project assistance.

Work arrangement and schedule

This position follows a hybrid setup with four days in the office and one day working remotely. The working hours are 9:30 AM to 5:30 PM.

Compensation

The base pay is listed at $90,000 to $120,000 annually, with overtime eligibility and bonus potential.

Key responsibilities

• Deliver administrative and operational assistance to senior leaders and the larger department.
• Keep complex executive calendars organized, stay ahead of needs, and help daily operations run smoothly.
• Handle new-hire onboarding, including workspace preparation, supplies, and system access.
• Arrange meetings, events, and team activities, including coordination of logistics and preparation of materials.
• Manage confidential and sensitive information carefully while maintaining a high level of accuracy and professionalism.
• Create detailed expense reports, compile meeting materials, and maintain administrative records.
• Support special projects and department initiatives from planning through timely completion.
• Monitor action items, deliverables, and commitments to keep work aligned with leadership priorities.
• Assist with internal events such as town halls, team gatherings, and leadership sessions.
• Provide backup support to other leadership team members and contribute to additional project work as needed.

Candidate profile

• A bachelor’s degree is preferred, or you should have equivalent experience in executive-level administrative support.
• Bring 5 to 8 years of experience in administrative roles within corporate or professional services settings.
• Be trusted to handle confidential and sensitive information with sound judgment and discretion.
• Have strong writing, speaking, proofreading, and correspondence skills.
• Be highly organized and able to juggle multiple priorities and deadlines effectively.
• Work well without close supervision and take initiative to solve problems proactively.
• Have experience supporting complex administrative workflows and operational tasks.
• Be comfortable in a fast-moving environment and bring a strong service-oriented approach.

Additional information

Experience in a law firm or other professional services environment is preferred.

The role supports both the C-suite and the broader team, including project-related work.