Executive Assistant

Overview

We are in search of a highly organized and proactive Emirati professional to fulfill the role of Sales Administrator / Executive Assistant. This position is integral to supporting the sales leadership by managing sales operations, executive-level administration, coordinating with stakeholders, and preparing business reports. The successful candidate will ensure seamless daily operations and foster effective interaction with both internal and external parties.

Key Responsibilities

• Assist the sales department with coordinating proposals, managing documentation, and following up with clients.
• Keep customer and opportunity data updated accurately in CRM platforms.
• Create sales reports, dashboards, and insights into business performance.
• Facilitate contract documentation and coordinate internal approvals.
• Support preparation of sales presentations, meetings with customers, and business review materials.
• Monitor sales pipeline activities including renewals and revenue forecasts.
• Manage executive calendars, schedules, travel bookings, and expense claims.
• Coordinate meetings with internal and external stakeholders.
• Prepare meeting agendas, document minutes, and maintain action trackers.
• Assist company leadership with business correspondence and maintain professional communication standards.
• Handle confidential and sensitive data with utmost discretion.
• Serve as a connection point between Sales, Finance, HR, Legal, and Operations teams.
• Support customer visits, leadership events, and corporate functions.
• Ensure administrative and operational duties are completed promptly.
• Contribute to process enhancements and governance initiatives in administration.

Skills and Competencies

• Exceptional oral and written communication skills in English, with Arabic language proficiency considered a plus.
• Strong capabilities in organization, planning, and juggling multiple tasks.
• Proficient with Microsoft Office applications including Excel, PowerPoint, Word, and Outlook.
• Experience with CRM systems such as Salesforce or Microsoft Dynamics, or similar platforms.
• Excellent attention to detail and problem-solving aptitude.
• Ability to independently manage multiple priorities within a dynamic environment.
• Effective stakeholder management and interpersonal skills.

Eligibility Criteria

• Emirati nationals only.
• Possess a bachelor's degree in Business Administration, Commerce, Management, or a related field.
• Have 3 to 5 years of relevant experience in Sales Administration, Executive Assistance, Business Support, Customer Operations, or similar roles.
• Fresh graduates with substantial internship experience and strong communication skills will also be considered.
• Experience supporting senior management or leadership is preferred.
• Background in IT services, technology, or consulting is an added advantage.