Executive Assistant and Office Manager

Role Overview

Needham & Company, a comprehensive investment banking firm, seeks a seasoned Executive Assistant/Office Manager to join their Boston headquarters. The role involves supporting multiple senior bankers and overseeing general office operations.

Key Responsibilities

• Manage executive calendars comprehensively, scheduling appointments, meetings, and conference calls with internal and external teams while aligning with executives’ priorities.
• Handle high volumes of calls and emails, exercising discretion and sound judgment in communications.
• Arrange complex travel plans, adapting proactively to changes and their subsequent impacts.
• Serve as a direct client liaison, including initiating meeting outreach.
• Maintain confidentiality of sensitive company and departmental information.
• Process expense reports using the travel and expense system.
• Oversee general office administration: replenishing supplies, handling mail and packages, onboarding new hires, reserving conference rooms, and more.
• Act as the primary contact for office and building vendor requests and issues.
• Collaborate effectively with a team-oriented professional staff across departments and locations.
• Plan and coordinate office events.

Ideal Candidate Profile

• Exceptionally organized, capable of juggling multiple priorities simultaneously in a fast-paced, dynamic environment with frequently changing schedules.
• Strong written and verbal communication skills, adept at working under tight deadlines and with diverse internal and external stakeholders.
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook.
• Five or more years of administrative experience in investment banking, capital markets, private equity, or related financial sectors.
• Availability to work onsite 4 to 5 days per week.

Compensation and Benefits

The anticipated salary range for this position is $85,000 to $100,000 annually, dependent on experience, skills, licensing status, market factors, and business requirements. Additional compensation components include discretionary bonuses and a benefits package featuring a 401(k) with company match, health, dental, vision, life, and disability insurance, flexible spending accounts, commuter benefits, and paid time off.

Additional Information

No phone calls or emails regarding the position will be accepted.