Executive Assistant

Job Overview

Insight Global’s client, a fast-growing government contracting startup, is seeking an Executive Assistant / Administrative Manager to support senior leadership and streamline daily operations. The position involves directly assisting the CEO and COO while establishing effective systems, workflows, and communication channels.

Key Responsibilities

• Oversee scheduling and management of executive calendars and inboxes across continental US and overseas time zones.
• Arrange detailed travel plans and handle urgent operational requirements.
• Create and maintain standard operating procedures, workflow documents, templates, and tracking tools.
• Track and follow up on executive tasks ensuring timely accountability.
• Prepare and manage high-level executive communications.
• Coordinate with vendors and oversee general administrative functions.
• Organize and maintain digital records, files, and meeting notes.
• Provide support for project coordination involving Manila-based activities.

Required Qualifications and Experience

• More than five years of executive support experience within government contracting sectors.
• Background in defense, national security, or overseas programs.
• Exceptional expertise in managing complex calendars, inboxes, travel, and tasks.
• Proven track record supporting senior executives in dynamic environments.
• Strong communication, organization, and ability to prioritize effectively.
• High level of accountability, discretion, and ownership with ability to work autonomously remotely.
• Proficiency with Microsoft 365 applications including Outlook, Teams, and SharePoint.

Additional Preferred Skills

• Experience working in startups, service-disabled veteran-owned small businesses, or defense contracting.
• Understanding of federal contracting processes and subcontractor coordination.
• Familiarity with both domestic and international operations.
• Veterans and military spouses are particularly encouraged to apply.

Ideal Candidate Profile

The perfect hire is a highly organized, proactive problem solver who excels in government contracting settings and develops simple yet effective systems to enhance workflow efficiency, communication clarity, and accountability. This role also offers potential growth into wider operational or leadership responsibilities as the company expands.