Executive Assistant

Role Overview

A growing organization in the Charlotte area is looking for a highly professional Executive Assistant to work alongside senior leadership. This is a visible, fast-moving role suited to someone who is highly organized, discreet, and able to stay one step ahead of executive needs.

The position involves executive support, complex scheduling, travel coordination, administrative oversight, and assistance with important business operations.

Key Responsibilities

• Deliver senior-level administrative support and act as a dependable extension of executive leadership.
• Handle demanding calendars, meetings, and day-to-day scheduling while balancing competing priorities.
• Arrange both domestic and international travel, including detailed itineraries and ground transport.
• Screen and manage incoming calls, correspondence, and other communications directed to executives.
• Prepare and submit expense reports along with related administrative records.
• Keep electronic and paper files well organized, accurate, and confidential.
• Draft, revise, and manage business documents such as legal notices, nondisclosure agreements, and internal communications.
• Assist with contract-related administration, document tracking, and upkeep of shared file systems.
• Work with internal teams to manage approvals, signatures, and document routing.
• Support transactional and project work, including coordination with outside counsel and preparation of closing materials for acquisitions and divestitures.
• Coordinate meetings, including room setup, materials preparation, and follow-through after meetings.

Qualifications

• At least 4 years of experience supporting C-suite or senior executives.
• Background in a fast-moving corporate, private equity, legal, financial services, or professional services setting is preferred.
• Experience with contracts, legal paperwork, transaction support, or contract administration is strongly preferred.
• Must be able to manage sensitive information with professionalism and discretion.

What We’re Looking For

• Strong organizational ability and excellent attention to detail.
• Clear written and verbal communication skills.
• Ability to think ahead, anticipate needs, and solve problems independently.
• Comfort working in a changing, high-pressure environment.
• Strong urgency and the ability to juggle several priorities at once.
• Polished, professional presence with strong executive-level demeanor.
• Advanced working knowledge of Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

Additional Information

A college degree is preferred but not mandatory.

Compensation will be competitive and aligned with the candidate’s experience.

This role offers the chance to join a growing organization and partner closely with senior leadership in a highly visible position.