Executive Administrative Assistant

Overview

This position entails delivering advanced administrative support to the Human Resources department by managing research, responding to information requests, and executing diverse clerical tasks. It serves as a communication and information hub for HR executives and their teams.

Key Responsibilities

• Support the VP of HR with calendar coordination, daily administrative operations, and HR team assistance.
• Handle routine office functions including mailing, photocopying, scheduling, office preparation, equipment maintenance, supply procurement, and record keeping.
• Draft and prepare various documents such as invoices, reports, memos, letters, and financial statements.
• Organize and retrieve company documents, records, and reports efficiently.
• Manage incoming correspondence (mail, faxes, emails) and prepare standardized replies to routine queries.
• Coordinate event logistics including scheduling, catering arrangements, setup, and dismantling.
• Review and authorize invoices and official documents.
• Analyze incoming memos and reports to assess importance and arrange distribution accordingly.
• Arrange agendas and logistics for committees, board meetings, and other organizational gatherings.
• Organize travel plans and oversee a dynamic calendar of appointments.
• Assist with the onboarding and offboarding processes, including equipment and system access setup.
• Perform miscellaneous administrative duties as they arise.

Qualifications and Skills

• Bachelor's degree is mandatory.
• Minimum two years of corporate experience, with proven background working alongside executives.
• Strong verbal and written communication capabilities paired with multitasking, customer service, and interpersonal skills.
• Proficient in independently managing workload and time.
• Highly skilled in organizing and maintaining confidentiality of sensitive information.
• Competent with Microsoft Office applications including Word, Excel, and PowerPoint.
• Demonstrates expertise in event planning and financial budgeting.
• Adept at fostering collaborative team relationships and encouraging inclusive teamwork.
• Bilingual proficiency in Korean and English is advantageous but optional.

Compensation and Benefits

The hourly wage for this role is set at $46.15, with eligibility for overtime payment at 1.5 times the base rate for hours exceeding 40 weekly, aligned with applicable laws. Employees hired full-time can choose from various benefits such as medical, dental, vision insurance, health savings accounts, paid time off, bereavement leave, retirement plan with company matching, life and disability insurance, commuter benefits, flexible spending accounts, accident and critical illness insurance, hospital indemnity coverage, travel accommodations, and possible performance bonuses. Sick leave and mobile reimbursement comply with local regulations.

Additional Information

Applicants consent to receive communications via email, SMS, and voice calls including automated, prerecorded, or AI-assisted messages for recruitment purposes. Contact and personal data usage comply with privacy policies, and consent can be withdrawn anytime. AI technology assists in candidate sourcing but does not replace human decision-making.