Document Controller

Role Overview

We are seeking a dedicated Document Controller to join our team in Loughrea, County Galway on a permanent basis. This role involves managing company and project documentation to ensure compliance with required standards and facilitate efficient workflows.

Key Responsibilities

• Oversee control of both electronic and physical documents for client projects and the company.
• Adhere to and improve existing document control procedures ensuring all documentation meets formal and quality standards.
• Sort, store, retrieve, and distribute documents to relevant stakeholders efficiently.
• Generate progress reports on document control for senior management review.
• Conduct periodic document audits and reviews to verify compliance.
• Collaborate in project planning stages by ensuring key documentation is shared on time to support project timelines.
• Implement updates to the document management system across Glanua Ireland operations.
• Distribute incoming project documentation from external sources to appropriate team members.
• Work closely with management teams to uphold procedures on BIM 360 Docs and SharePoint platforms.
• Maintain audit trails for incoming and outgoing documentation, ensuring full traceability.
• Manage quality assurance processes aligned with Glanua company protocols.
• Report any non-compliance issues to the project teams promptly.
• Provide training and support to project personnel to improve proficiency in BIM 360 document management.
• Liaise with Digital Leads, BIM Coordinators, Design Managers, Project Managers, and site teams on documentation submissions.
• Prepare succinct status reports to summarize project progress related to documentation.
• Ensure timely and precise distribution of information to meet construction schedules and client expectations.
• Maintain strict confidentiality regarding sensitive documents.

Required Qualifications and Experience

• At least 5 years of experience in document or information management, preferably within the construction sector.
• Experience with implementing or using web-based document management systems, ideally cloud-based platforms.
• Professional background in Information Management, Office Administration, or a related field is advantageous but not mandatory; appropriate training will be provided.

Benefits and Work Conditions

• Join an ambitious and growing company with opportunities for professional development.
• Competitive salary package along with pension scheme.
• Standard Monday to Friday working hours with early finish on Fridays.
• 22 days of annual leave in addition to 10 recognized bank holidays.
• Provision of a company laptop for work use.
• Access to Employee Assistance Program providing confidential counselling services 24/7 for employees and their families.

Equal Opportunity

Glanua Limited is committed to equality and encourages applications from all qualified candidates.