Administrator - Health Sciences

Role Overview

We are seeking a well-organized and proactive Administrator to deliver comprehensive administration and generalist support to the Dean and Head of Region within the Office of the Dean, Faculty of Medicine - Dunedin. This role demands a dependable team member who demonstrates initiative, clarity, and a strong ownership mindset. Key tasks include managing calendars and inboxes, organizing travel, monitoring approvals, and ensuring smooth daily operations within the office. Additionally, the role supports meetings, committees, academic processes like promotions and research leave, finances, and faculty-wide projects.

Key Responsibilities

• Handle high-level diary management and correspondence.
• Coordinate travel arrangements efficiently.
• Track and monitor approval processes to maintain workflow.
• Support the organization of meetings and committee functions.
• Assist in academic promotions and research & study leave processes.
• Contribute to transactional finance activities.
• Engage in faculty-wide initiatives as required.

Required Skills and Experience

• Strong attention to detail with consistent accuracy and quality of work.
• Expertise in complex diary, correspondence, and meeting administration.
• Ability to establish positive and trusted relationships through professionalism and approachability.
• Flexibility to manage multiple competing priorities in a dynamic environment.
• Self-motivated, highly organized with excellent time management.
• Commitment to working in a culturally safe, respectful manner, honoring Te Tiriti o Waitangi principles.

About the Team

The Divisional Services and Administration team comprises skilled professionals dedicated to providing outstanding experiences for students and staff through high-quality, effective service delivery for the University’s internal and external community.

Additional Information

• This full-time position involves 37.5 hours per week.
• Contract term is fixed from August 2026 to August 2027.
• Located in Ōtepoti (Dunedin), New Zealand.
• The salary range is $63,508 to $68,185 annually, with a top range of $73,640.
• Applicants must have legal rights to live and work in New Zealand.
• Separate Kaiwhakahaere Tari roles are also available, supporting the Māori Strategic Framework with salaries from $69,931 to $74,609, top of range $80,285 per year.
• The University promotes diversity and inclusivity, valuing staff contributions from varied backgrounds and perspectives.
• Applications (CV and cover letter) should quote reference 2601067 and close by Sunday 9 August 2026, but may be reviewed upon receipt, with the University retaining the right to close the vacancy early.
• Contact Damian Mallon for confidential discussions regarding the role.