Administrative & Personal Assistant

About Lema AI

Lema AI is an innovative, venture-backed B2B SaaS company dedicated to preventing modern businesses from failure due to third-party incidents. The company is revolutionizing the Third-Party Risk Management (TPRM) and cyber resilience field by shifting companies from reactive compliance to proactive, AI-driven risk prevention in real-time. Trusted by leading enterprises, Lema AI is currently experiencing rapid growth, tripling its team, and fostering a culture based on radical ownership, transparency, and swift cross-functional collaboration.

Role Overview

We seek a highly proactive and organized Administrative & Personal Assistant to provide comprehensive support for our expanding US team. This role involves facilitating smooth daily operations through efficient management of administrative duties, scheduling, office logistics, and support for various projects. Additionally, you will assist in coordinating company events, conferences, and marketing-related event initiatives.

Key Responsibilities

• Oversee daily office functions and ensure seamless operations.
• Manage vendor relationships, office supplies, and incoming deliveries.
• Plan and organize team lunches, corporate events, and employee engagement activities.
• Coordinate logistics for company conferences and aid the Marketing team with event planning.
• Arrange travel plans and handle expense submissions.
• Schedule interviews and manage other general administrative tasks.
• Maintain the CEO's calendar and assist with meeting coordination.
• Provide personal administrative support and day-to-day assistance as necessary.

Qualifications and Skills

• Minimum of 2 years’ experience in roles such as Administrative Assistant, Executive Assistant, or Personal Assistant.
• Exceptional organizational capabilities and strong time management skills.
• High attention to detail with an ability to handle multiple priorities simultaneously.
• Proactive, self-motivated individual with a hands-on approach.
• Excellent written and verbal communication competence.
• Familiarity with Google Workspace and Slack.
• Willingness to work part-time and be present at the New York City office one day weekly.

Why Choose Lema AI?

• Make an impact by helping build a pioneering platform that secures modern business operations.
• Join a culture that empowers ownership, autonomy, and a full understanding of your work.
• Engage with a dynamic team operating in a quick-paced, low-hierarchy environment.
• Experience significant professional growth within a rapidly scaling company supported by leading investors and visionary clients.

Compensation and Benefits

• Competitive salary ranging from 100000 to 150000 USD annually, commensurate with experience.
• Employee stock option grants.
• Unlimited paid time off.
• 401(k) retirement plan.
• Comprehensive health benefits package.