Administrative Manager

About Penguin Secret Agency (PSA)

Penguin Secret Agency is a rapidly expanding international company with operations in E-commerce, Technology, and Global Business Infrastructure, currently enhancing its presence in Singapore.

Position Overview and Responsibilities

We are seeking an experienced Administrative Manager to oversee regional compliance, banking relationships, and office management functions. This role requires leading corporate secretarial coordination, managing tax processes, handling employment pass sponsorships, and serving as the liaison for banking and vendor operations.

• Ensure compliance with regulatory bodies by collaborating with Corporate Secretarial firms and ACRA for annual filings, registry updates, and licensing.
• Coordinate corporate tax submissions including Corporate Income Tax and GST with accounting partners and IRAS.
• Manage Employment Pass and S-Pass sponsorships and renewals for foreign employees in Singapore.
• Act as the main point of contact managing corporate banking relations with banks such as DBS, OCBC, UOB, and Aspire.
• Oversee international treasury functions, conduct regular KYC/compliance processes, and handle monthly operational expenditures.
• Manage vendor contracts for office essentials including co-working spaces, IT, telecommunications, and insurance.
• Facilitate smooth administrative communication and documentation flow between the Singapore office and the Vietnam headquarters.

Candidate Requirements

• Must be a Singapore Citizen or Permanent Resident.
• Possess a Bachelor’s degree in Business Administration, Law, Finance, or related disciplines.
• Have 3 to 5 years of experience in office management, corporate secretarial tasks, or administrative management, preferably within technology, startups, or E-commerce sectors in Singapore.
• Demonstrate thorough knowledge of ACRA regulations, IRAS tax policies, and corporate banking KYC protocols in Singapore.
• Exhibit strong business-level English communication with excellent problem-solving, negotiation, and cross-border interaction skills.

What We Offer

• A competitive salary package corresponding to experience.
• Significant autonomy in managing regional operations.
• Opportunities for close collaboration with executive leadership in a dynamic, international setting.