Administrative Assistant

Overview

Amity Foundation is a renowned Teaching and Therapeutic Community dedicated to fostering growth in individuals affected by challenging life circumstances such as addiction, incarceration, homelessness, and trauma. Our Los Angeles location seeks a compassionate Administrative Assistant who desires to contribute to our prison and re-entry programs while gaining valuable experience.

Role Responsibilities

• Provide comprehensive clerical and secretarial support to the Program Director, including documentation, agenda preparation, scheduling, and correspondence.
• Organize and maintain confidential files and records, which may include clinical materials.
• Manage visitor reception, incoming calls, and correspondence routing.
• Participate in committees or meetings as needed.
• Assist with research by compiling and organizing statistical and narrative data for reports and proposals.
• Oversee general filing systems and ensure accurate data entry of administrative records regarding faculty and training.
• Coordinate logistics for routine in-service training sessions.
• Engage actively in Amity's community building events and functions.
• Enhance knowledge of Therapeutic Community program activities through continuous learning and participation in workshops and trainings.
• Potentially serve as a Community Advocate role as requested by leadership.
• Perform other related duties assigned to support the organization’s mission.

Qualifications

• Strong organizational capacity with keen attention to detail.
• Excellent written and verbal communication abilities.
• Effective interpersonal skills, including negotiation and conflict resolution capabilities.
• Analytical mindset with solid problem-solving skills.
• Ability to prioritize tasks efficiently and delegate as needed.
• Demonstrated integrity, professionalism, and respect for confidentiality.
• Proficient in Microsoft Office Suite or equivalent software tools.

Compensation and Benefits

• Hourly wage ranging from $18 to $22.50.
• Medical, dental, and vision insurance coverage.
• Paid vacation, sick leave, and holidays.
• Retirement plans including 401(k), Health Savings Account (HSA), and life insurance.
• A workplace committed to community involvement and action.