Accounts Payable Assistant

Overview

An excellent opportunity is available for a motivated, organized, and attentive Accounts Payable Assistant to become part of the finance team at a reputable property development firm located in London. This role offers a varied and engaging workload, perfect for individuals who thrive in a dynamic finance environment and seek responsibility over a comprehensive accounts payable function. This is a full-time contract position for approximately 1 to 3 months, requiring attendance onsite four days per week.

Key Responsibilities

• Receive invoices from suppliers or internal sources, verify their accuracy, and communicate with suppliers to confirm details such as bank information and CIS status when needed.
• Handle the centralized invoicing workflow using procurement software, Microsoft Excel, and Adobe Sign.
• Resolve any invoice-related queries to ensure timely and accurate processing aligned with the appropriate company and cost allocations.
• Monitor invoice approval status, liaise with responsible parties to obtain outstanding approvals, and communicate with suppliers regarding payment issues when necessary.
• Follow up proactively with suppliers to obtain final VAT invoices, credit notes, or reconcile accounts as required.
• Register and monitor direct debit transactions when applicable.
• Prepare payment runs for each company, confirming invoice approvals, bank details, and available funds before processing.
• Secure necessary approvals for all payments, pursue additional approvals when required, and distribute remittance advices to suppliers.
• Maintain and update the accounts receivable tracking system.
• Enhance knowledge of financial processes within the team to support operational resilience.
• Utilize technical accounting skills to assist the accounting team with queries, data entry, bank reconciliations, and adjustments for period-end closing.

Candidate Profile

• Minimum one year of experience handling accounts payable tasks.
• Solid understanding of accounting principles and practices.
• Currently pursuing professional qualifications such as AAT, ACCA, CIMA, or similar.
• Experience in property sector finance is advantageous.
• Advanced proficiency in Microsoft Excel.