Tender Executive

About the Role

Brightech Valves & Controls Pvt Ltd is looking for a dedicated Tender Executive to join their team in Ahmedabad. This role focuses on managing the tendering process to generate revenue by accurately handling vendor registrations, tender submissions, and subsequent order processes.

Key Responsibilities

• Conduct comprehensive searches for vendor registration opportunities and complete registration forms accurately.
• Gather and prepare all necessary supporting documents such as CST/GST registrations, bank details, and product catalogs for vendor submissions.
• Upload or courier registration forms and keep meticulous records of pending and completed vendor registrations.
• Monitor and update the registration status within the system regularly.
• Search for relevant tenders from multiple websites and consultants, maintaining MIS records of these sources.
• Register on tender portals and prepare MIS reports accordingly.
• Download, review, and understand tender documents, including pre-qualification criteria, and facilitate technical document preparation with design and director teams.
• Prepare all tender submission documents, including technical specifications, terms and conditions acceptance, deviation details, and pricing.
• Submit tenders online, reply to queries promptly, and maintain all related documents systematically.
• Track tender statuses through mails and phone calls, updating ERP systems and maintaining comparison statements for competitor pricing.
• Upon receiving purchase orders, verify alignment with tender documents and quotations, resolve client queries, and prepare non-price work orders for technical approval.
• Manage approval processes for technical documents between design, production, planning, quality control, and customers.
• Coordinate order completion schedules with production and arrange customer inspections post-production.
• Process inspection reports and dispatch clearances to logistics for material shipment.
• Prepare and submit daily work reports to seniors and participate actively in weekly review meetings.
• Generate quarterly analysis reports and present recommendations for enhanced tendering outcomes to management.
• Maintain organized filing systems for vendor registrations and tender instrumentation documents.

Required Competencies

Technical Skills: Ability to navigate government websites for vendor registration, manage complete tender cycles with precise documentation, and proficient use of MS Office applications including Word, Excel, and PowerPoint.

Behavioral Traits: Proactive in identifying business opportunities through tenders, maintains high accuracy in online submissions, effective coordination for documentation and approvals within deadlines, and excellent customer query resolution skills ensuring client satisfaction.