Senior Office Administrator

About Worley

Worley is a global leader in energy, chemicals, and resources, headquartered in Australia. The company partners with clients to execute projects and maximize asset value throughout their lifecycle, specializing in consulting, engineering, procurement, and construction services, including operations and decommissioning. By integrating extensive experience with AI-empowered delivery, Worley assists customers in managing complexity and transitioning towards sustainable solutions.

Job Purpose and Scope

• Lead and actively participate to meet HSSEQ goals, objectives, and targets.
• Ensure safe, timely, budget-compliant handover of projects to owners, delivering quality products that represent optimal value.
• Provide leadership and management for Cost and Estimating activities across all project phases.
• Oversee budget, cost estimating, progress tracking, and forecasting from EPC contractors, aligning with overall project goals.
• Offer functional support to the Project Controls Manager, PMC, and Owner’s teams.

Principal Accountabilities

• Manage office administration functions and facilities maintenance.
• Support personnel administration and mobilization efforts.
• Coordinate travel logistics including air tickets, accommodation, site lodging, and transportation.
• Facilitate staff movements between headquarters, site, and home countries.
• Organize vehicle scheduling, driver coordination, and transport plans.
• Assist with emergency travel and rapid mobilization needs.
• Control logistics spending within approved budgets.
• Maintain administrative documentation, correspondence logs, and filing systems.
• Support document controllers with transmittals, courier management, and archiving.
• Handle incoming and outgoing official correspondence and packages.
• Maintain confidentiality and regulate access to sensitive files.
• Keep attendance, timesheets, and leave records for PMC personnel up to date.
• Coordinate with project controls and HR for timesheet validation and payroll entries.
• Monitor annual leave balances and assist with leave planning.
• Send reminders regarding contract expirations and leave encashment policies.
• Manage administrative vendors such as transport, catering, cleaning, and accommodation providers.
• Support procurement activities including obtaining quotations, following up on purchase orders, and handling service contracts.
• Monitor vendor performance and compliance with service level agreements.
• Process administrative invoices for finance approval ensuring accuracy of documentation.
• Track administrative and logistics costs accurately.
• Maintain petty cash records if applicable.
• Act as liaison for administrative coordination with clients and contractors.
• Support logistics and arrangements for client audits, meetings, and site visits.
• Ensure compliance with client administrative procedures and site regulations.
• Adhere to company, client, and regulatory standards.
• Assist with internal and external audits including HR, HSE, ISO, and client audits.
• Keep administrative procedures and tracking documents up-to-date.
• Provide regular administration status reports to PMC management.

Qualifications and Experience

• Bachelor's degree in any field or equivalent qualification from an accredited institution.
• Minimum of 10 years’ experience in administration or comparable roles within Oil & Gas or Petrochemical projects.
• At least five years of experience working within the GCC region.
• Required experience on ADNOC projects.
• Mandatory offshore project experience.

Company Culture

Worley is committed to fostering a values-driven culture that energizes and empowers employees to create sustainable impact. The company values diversity, inclusiveness, and respect, ensuring a workplace where everyone belongs, is heard, and can be authentic. Worley supports reskilling and career transition to align workforce expertise with the demands of low carbon energy infrastructure and technology. Opportunities for career growth and sustainable change are encouraged and supported with no barriers to success.