Senior Coordinator Talent Acquisition Operations

About the Role and Company

Join Nestlé USA, a trusted leader in the food industry with a portfolio reaching 97% of U.S. households including brands like DiGiorno, Toll House, and Coffee mate. At Nestlé, you become part of a diverse and inclusive culture that values innovation, strategic thinking, and creativity. Employees are encouraged to challenge norms, take risks, and develop new ideas in a supportive setting that fosters growth and collaboration. This senior coordinator role focuses on delivering seamless Talent Acquisition operational services across various Nestlé companies in the United States, supporting hiring managers, HR business partners and candidates to ensure an excellent recruitment experience.

Please note this position is based in Arlington, Virginia, offers a hybrid work model, and is not eligible for visa sponsorship.

Key Responsibilities

• Manage scheduling and coordination of both virtual and in-person interviews for internal and external candidates using tools such as Microsoft Outlook, Teams, Paradox, and Success Factors.
• Ensure timely execution of interviews and consensus meetings, maintaining communication with candidates, recruiters, hiring managers, and HR partners throughout the recruitment process.
• Provide technology support as needed during the recruitment process, assisting candidates and interview panels virtually or onsite.
• Distribute relevant materials to interview panelists and candidates, including interview guides and resume information, and send confirmation and update communications.
• Handle travel and accommodation arrangements for candidates nationwide according to Nestlé's travel policies through approved vendors.
• Drive compliance by ensuring Interview Recommendation Forms are completed and coordinate documentation submission including job descriptions, resumes, applications, and interview forms between Talent Acquisition and Operations teams.
• Perform additional duties as assigned by management.

Qualifications and Requirements

• High School Diploma or GED required; Bachelor's degree preferred.
• Minimum of 1 year corporate administrative experience.
• Preferred 1+ year experience specifically in talent acquisition coordination.
• Proven ability to manage large workloads effectively and adhere to stringent deadlines.
• Experience handling confidential information with discretion.
• Strong teamwork skills contributing to shared goals.
• Advanced skills with Microsoft Outlook including calendar and email template management and experience with third-party scheduling tools.
• Competence with Microsoft Teams functionalities.
• Intermediate proficiency in Microsoft Word and Excel, including mail merge and basic spreadsheet formulas.
• Excellent verbal and written communication skills and strong attention to detail.
• Demonstrated problem-solving abilities, adaptability, flexibility, and exceptional customer service mindset.

Compensation and Benefits

The salary range is approximately $58,000 to $77,000 annually, subject to factors such as experience and location. Nestlé supports its employees with performance-based incentives and a comprehensive benefits package including 401(k) matching and healthcare coverage. Additional perks may vary by position.

Equal Opportunity and Inclusion

Nestlé values diversity and inclusiveness and is committed to providing equal employment opportunities regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, veteran status, or other legally protected characteristics. Veterans, individuals with disabilities, and all other qualified candidates are strongly encouraged to apply. Reasonable accommodations are available upon request during the recruitment process.