Project Coordinator

Role Overview

The Project Coordinator will oversee and organize all project tasks from contract award through to final handover, acting as the central liaison among clients, consultants, suppliers, subcontractors, and internal departments to guarantee timely delivery, precise documentation management, and fulfillment of all project necessities.

Key Duties

• Liaise and coordinate project-related activities with external clients, consulting engineers, suppliers, as well as internal teams.
• Manage comprehensive project documentation, including material submittals, shop drawings, technical datasheets, Requests for Information (RFIs), Bills of Quantities (BOQs), and document revisions.
• Assemble and prepare project closeout documents such as As-Built Drawings, Operation and Maintenance Manuals, warranty papers, certificates, and formal handover records.
• Track and follow up on document approvals, material deliveries, and key project milestones to ensure deadlines are met efficiently.
• Generate Purchase Requisitions and Purchase Orders while coordinating with the Procurement team for the timely provision of materials.
• Maintain accurate project trackers, document registers, and recordkeeping for all project documentation.
• Draft project correspondences, reports, meeting minutes, and other administrative paperwork.
• Collaborate with the Finance Department for invoice processing, payment certificates, and project financial documentation.
• Assist the Project Manager in overseeing the project’s progress and addressing any coordination challenges.
• Carry out other related project coordination and administrative responsibilities as needed.

Qualifications and Experience

• Bachelor's Degree or Diploma in Engineering, Construction Management, or Business Administration.
• At least 4 to 6 years of relevant experience in project coordination within sectors such as construction, MEP, engineering, or trading firms.
• Solid understanding of project documentation processes, including material submittals, BOQs, As-Built Drawings, and project closeout protocols.
• Proficient user of Microsoft Office and ERP systems like SAP Business One or SAP.
• Prior work experience in Qatar or the GCC region is considered advantageous.