Procurement Assistant

Job Overview

PDL Coffee Co. is seeking a diligent and organized Procurement Assistant to aid the procurement team in managing daily purchase operations, coordinating with suppliers, handling documentation, and following up on orders. The right candidate will be detail-focused, proactive, and capable of thriving in a dynamic, fast-moving environment to ensure timely procurement and delivery of essential products and supplies.

Key Duties and Responsibilities

• Support the procurement team with everyday buying and purchasing tasks.
• Prepare and handle purchase orders, requisitions, and necessary procurement paperwork.
• Obtain quotations from approved and potential vendors.
• Analyze and compare supplier pricing, product specs, and delivery schedules.
• Follow up with vendors to guarantee timely order deliveries.
• Liaise with suppliers concerning product availability, shortages, delays, or substitutions.
• Assist in sourcing items such as food, drinks, packaging, cleaning materials, equipment, and other operational needs.
• Maintain precise records of orders, quotes, invoices, and supplier data.
• Coordinate purchasing needs with Operations, Warehouse, Finance, and Outlet teams.
• Help monitor inventory levels and highlight items requiring replenishment.
• Verify that received goods align with requested quantities and specifications.
• Report discrepancies, damaged goods, or quality concerns to the Procurement Manager or Coordinator.
• Aid in keeping supplier lists updated and maintaining price comparisons.
• Support supplier assessments and foster strong supplier relationships.
• Ensure procurement files and documents are well-organized and stored.
• Adhere to company procurement policies and authorization protocols.
• Perform additional procurement-related tasks assigned by the management.

Candidate Requirements

• Diploma or Bachelor's degree in Procurement, Supply Chain, Business Administration, or a related field is preferred.
• 1 to 2 years of experience in procurement, purchasing, or administrative roles, preferably in food & beverage, hospitality, or retail sectors.
• Basic understanding of purchasing and procurement processes.
• Effective communication and negotiation abilities.
• Exceptional attention to detail and strong organizational capacity.
• Proficient with Microsoft Office, especially Excel.
• Capability to multitask and prioritize in a fast-paced setting.
• Good follow-up skills and ability to resolve issues efficiently.
• Adept at working collaboratively with suppliers and internal teams.
• Experience in the UAE market and familiarity with local suppliers is advantageous.
• Immediate joining availability is required.