Procurement Administrator

Role Objective

Serve as a key support member of the Procurement team by handling administrative and analytical tasks related to all procurement activities.

Responsibilities

• Manage full procurement administration services, including supplier setups, handling Pre-qualification Questionnaires (PQQs), and managing tenders via Coillte’s Proactis system or eTenders, along with associated data like maps and site listings.
• Track each phase of the tender process, providing timely progress updates.
• Gather and organize data from Proactis and other sources to assist tender scoring and evaluation.
• Prepare and process award and regret communications for procurement outcomes.
• Set up and monitor contracts on Proactis, ensuring successful contract acceptance and performing routine Proactis system testing.
• Offer training and support to staff and contractors for efficient Proactis usage.
• Issue and track Quick Quote and Mini Tenders to support operational needs.
• Support operational services including Insurance, Taxation, GDPR compliance, and Contract Register maintenance.
• Oversee and support the Procurement Derogation process and provide comprehensive purchase order and contract administration, including invoice management for the People & Services Team.
• Maintain the Procurement team’s SharePoint site for administrative support.
• Provide administrative and analytical assistance related to the management of Coillte’s vehicle fleet and office facilities, liaising with relevant stakeholders and suppliers.
• Support category management tasks such as procurement pre-planning, tender evaluation, sign-off processes, and strategic initiatives.
• Foster productive team relationships and enhance Procurement team effectiveness and culture.
• Promote and uphold a safe working environment and exemplify the company's core values.

Behavioural Competencies

• Strong communication skills for clear reporting and presentations.
• Excellent interpersonal skills to nurture relationships with various stakeholders.
• Proactive problem solver capable of working independently.
• Highly organized, able to prioritize and manage multiple initiatives simultaneously.
• Driven to surpass objectives and encourage high performance.
• Capable of simplifying processes to optimize efficiency.
• Maintains confidentiality and exercises discretion at all times.

Technical and Professional Qualifications

• Holds a relevant qualification in business administration or a related area at HETAC Level 6 or equivalent.
• At least one year of office experience.
• Familiarity with procurement regulations is advantageous.
• General knowledge of Coillte’s business operations is beneficial.
• Proficient in Office 365 and information systems.

Values

• Respect
• Simplicity
• Empowerment
• Outward Looking
• Responsible

Additional Information

Coillte welcomes applications until 4pm on Thursday, 13 August 2026. The company is an equal opportunity employer committed to diversity and inclusion, providing a supportive environment where all employees can thrive. Support or accommodations are available upon request during the application process.

Applicant data will be securely stored for 14 months as per data protection regulations and utilized only for recruitment purposes. Detailed privacy policies are available from the employer.