Part-Time Virtual Executive Assistant (Remote)

Position Overview

We are seeking a part-time Virtual Executive Assistant to provide administrative and executive support to our leadership team. This remote role involves approximately 15 to 20 hours per week with a flexible Monday through Friday schedule, and presents the possibility to transition into a full-time position. You will support a firm that delivers Fractional CFO, Accounting, and Business Coaching services nationwide, working within a connected team committed to our core values encapsulated by the acronym G.R.A.C.E.: Growth, Represent the Client, Accountability, Champion Attitude, and Eternal Impact.

Key Responsibilities

• Manage executive calendars, including scheduling and coordinating meetings
• Assist with email management and follow-up tasks
• Prepare detailed agendas, notes, and summarize action items for meetings
• Professionally answer and route inbound phone calls
• Facilitate onboarding for new team members and clients
• Organize and maintain digital files and documentation systematically
• Develop and document improvements to internal processes
• Oversee recurring administrative workflows and meet deadlines
• Arrange team meetings, retreats, and company events
• Support special projects and strategic initiatives as needed
• Conduct research and propose process enhancements
• Communicate proactively with clients and team members

Qualifications

• Strong organizational skills with meticulous attention to detail
• Excellent verbal and written communication capabilities
• Self-driven and able to work independently without supervision
• Effective time management and multitasking proficiency
• Analytical mindset with problem-solving aptitude
• Comfortable learning new software quickly, tech-savvy
• Positive, dependable, and dedicated to service excellence
• Preferred: Minimum two years of administrative or executive assistant experience
• Preferred: Experience supporting senior leadership
• Proficiency in Microsoft Office suite (Word, Excel, Outlook, PowerPoint)
• Experience with collaboration tools such as Zoom and Microsoft Teams
• Residence within the Kansas City metropolitan area is required
• Bachelor's degree is preferred

Work Environment & Benefits

• Fully remote work setup with flexible weekday scheduling
• Part-time commitment with opportunities for full-time advancement
• Collaboration with a values-oriented, connected team
• Chance to contribute to meaningful work aiding business owners nationwide
• Professional development and growth opportunities
• Participation in team retreats, company events, and community service initiatives
• Culture centered on trust, high standards, and lasting positive influence

Technical and Equipment Requirements

• Reliable high-speed internet connection
• Dedicated, quiet workspace suitable for professional remote work
• Computer capable of running Microsoft Office, Zoom, and Teams effectively
• Reliable phone for business communications

Onboarding & Support

• Structured onboarding to firm-specific processes and systems
• Training on internal workflows and documentation standards
• Introduction to leadership and company culture
• Supportive guidance during new hire integration period
• Continuous collaboration and feedback for long-term success
• Ongoing learning opportunities as role responsibilities expand

Additional Application Information

Applicants must submit a resume along with a cover letter explaining their knowledge of Fulling Management & Accounting, their interest in this role, and how their strengths and experiences align with the company’s culture and mission. Applications submitted without a cover letter will not be considered.