Human Resources Administrator

Position Overview

The Human Resources Administrator role primarily involves managing daily payroll and benefits operations, handling HR system updates, organizing employee data, and offering administrative assistance to enhance the overall HR function. This role supports smooth HR services that contribute to a positive employee experience aligned with the company's goals.

Key Duties and Responsibilities

• Payroll and Benefits Management (45%): Oversee the payroll process including verification of employee earnings and deductions, address discrepancies, and ensure accurate payments including stipends and rewards. Administer benefits coordination such as enrollments, qualifying life events, leaves like FMLA, 401(k) plan management, and respond to employee inquiries related to payroll and benefits. Maintain detailed records and assist with audits and reporting requirements.
• HR Administration and Systems (35%): Maintain and update employee records and process personnel changes within HR software. Facilitate onboarding and offboarding activities including documentation, system updates, orientation, and exit evaluations. Manage HR communications channels, ensure forms and documentation are updated, and process routine HR requests like employment verifications.
• HR Coordination and Department Support (20%): Organize HR calendars and track deadlines, schedule meetings and interviews, coordinate reports, audits, and compliance tasks. Support HR vendor communications and provide broad administrative support to the HR team.

Knowledge, Skills, and Experience

• Bachelor’s degree in Human Resources, Business Administration, or a related field, or equivalent practical experience.
• At least four years in HR administrative roles with direct experience in payroll and benefits management.
• Comprehensive understanding of payroll processes, employee benefits, 401(k) programs, and leave policies.
• Proficiency in HRIS, payroll, benefits, and applicant tracking systems.
• Strong organizational abilities to handle multiple priorities, deadlines, and complex administrative workflows.
• Exceptional detail orientation in managing sensitive employee data and records with accuracy.
• Skills in maintaining well-organized and consistent filing systems and documentation.
• Capability to monitor tasks to completion with effective follow-up and problem resolution.
• Effective written and oral communication skills with a helpful and professional attitude toward employee support.
• Ability to handle confidential information with discretion and maintain data integrity.
• Advanced proficiency in Microsoft 365 applications including Excel, Outlook, Word, Teams, and SharePoint.

Supervisory Responsibilities

This position reports to the Human Resources Manager and does not include supervisory duties.