Facilities Management Executive

Job Overview

We are looking for a dedicated Facilities Management Executive to manage and supervise repairs and maintenance activities across our company’s premises, including buildings and retail outlets. This role involves close collaboration with various technical teams and ensures that security and operational standards are maintained effectively.

Key Responsibilities

• Coordinate and oversee repair and maintenance work in company properties such as offices and stores, working alongside electricians, technicians, and the Building Maintenance Manager.
• Regularly inspect CCTV surveillance systems at all company sites to confirm their proper functionality and security compliance.
• Manage security infrastructure, including biometric access controls, intruder alarm systems, and other related surveillance equipment.
• Liaise with external contractors and vendors to arrange and supervise repair and maintenance projects, ensuring they are completed efficiently and cost-effectively.
• Handle tenant relations for company-owned facilities by responding to maintenance and repair requests while ensuring lease agreement adherence.
• Take charge of administrative tasks relating to facilities operations such as maintaining documentation, preparing reports, and coordinating with service providers.
• Be available for building maintenance duties as needed during weekends, public holidays, or other off-hours.
• Carry out additional duties assigned by the management as required.

Qualifications and Skills

• Diploma in Facilities Management or a related discipline.
• Minimum of three years' relevant experience in facilities management and administrative functions.
• Proficient in Microsoft Office applications for reporting and documentation.
• Solid understanding of building operations and maintenance coordination processes.
• Excellent communication skills with strong ability to manage various stakeholders effectively.
• Good time management capabilities and ability to work well within a team environment.