Executive Assistant (Operations)

About the Role

Commonwealth Commercial Appraisal Group (CCAG) is hiring a detail-oriented and proactive Executive Operations Assistant to support a real estate executive within a growing commercial real estate valuation and advisory firm. This position is designed to manage the executive’s inbox, calendar, task priorities, and daily workflow to minimize distractions and ensure critical items are addressed efficiently. The role begins as a part-time opportunity of about 20 hours weekly, with full-time potential.

Key Responsibilities

• Organize and manage the executive's email inbox including drafting professional correspondence and follow-ups
• Prioritize emails by determining which require attention, delegation, follow-up, or archiving
• Provide concise daily summaries of inbox contents and key priorities
• Coordinate the executive's calendar and meetings, protecting time for deep work and strategic business functions
• Prepare meeting notes, gather background information, and track action items
• Monitor tasks, deadlines, and delegated items; follow up with team members and contacts as necessary
• Maintain CRM databases and record contacts from communications and meetings
• Support follow-up with clients, prospects, referrals, and event-related contacts
• Track appraisal inquiries, proposals, and pending business opportunities
• Coordinate internal priorities across departments including project management, appraisal teams, marketing, and leadership
• Manage dashboards, task lists, standard operating procedures, and process workflows using platforms such as Notion
• Identify repetitive tasks suitable for delegation, automation, or standardization
• Assist the executive in planning weekly objectives and focusing on high-value responsibilities

Qualifications and Skills

• Experience in executive support, operations, or project coordination
• Exceptional organizational skills and strong execution capabilities
• Clear and professional written communication
• Sound judgment and effective prioritization
• Self-motivated and capable of independent work in a remote environment
• Discretion with confidential information
• Proficiency with Microsoft Office suite including Outlook and Teams
• Familiarity with Notion, CRM platforms, project management tools, or AI productivity technologies is advantageous
• Interest or background in commercial real estate, valuation, professional services, or business operations is beneficial

Ideal Candidate Attributes

• Enjoys structuring complex or scattered information
• Communicates clearly and professionally in all interactions
• Can distinguish between urgent and important tasks
• Comfortable reminding colleagues about deadlines and commitments
• Takes initiative beyond task completion, aiming for ownership of responsibilities
• Seeks continuous process improvement and reduction of unnecessary workload
• Interested in learning about commercial real estate valuation operations and growing into an expanded operations role

Compensation and Benefits

• Hourly wage of $30.00
• Approximately 20 hours per week with a flexible remote schedule requiring availability during Eastern Time business hours
• Opportunity for annual performance-based bonuses
• Access to 401(k) employer match after completing one year, contingent on plan terms
• Potential to increase hours and transition into a full-time position
• Paid time off not initially provided for part-time role

About Commonwealth Commercial Appraisal Group

CCAG is an expanding commercial real estate valuation and advisory firm serving clients in Pennsylvania and selected Mid-Atlantic states. The firm’s diverse clientele includes lenders, legal professionals, developers, property owners, investors, and municipalities who depend on reliable valuation insights for critical decision-making. This position promises direct engagement with leadership, business development, operations, and technology, contributing to the growth of a modern professional services company.