Executive Assistant

About GitGuardian

GitGuardian is an international cybersecurity scale-up operating from Paris, New York City, and Boston. Known for its platform that safeguards enterprises against credential-based breaches, GitGuardian detects exposed secrets across code, systems, and AI environments, prioritizes fixes, and prevents further data leaks. Its solutions are trusted by over 600,000 developers worldwide, including 50 of the Fortune 500 companies. With notable investors such as GitHub’s co-founder Scott Chacon and Docker's co-founder Solomon Hykes, GitGuardian has secured Series C funding in early 2026.

Your Team and Role Mission

We seek a dedicated Executive Assistant & Office Manager based in New York City to provide integral support to our US executive leadership and ensure smooth day-to-day office operations. You will be a key resource for maintaining organizational efficiency for leadership and managing our Manhattan office environment. Reporting to the Chief of Staff, this role collaborates closely with teams spanning New York and Paris, allowing leaders to focus on strategic objectives by alleviating administrative burdens and coordinating complex schedules, travel, and operational logistics.

Key Responsibilities

• Manage complex calendars and scheduling for US executives.
• Arrange and coordinate travel and customer meeting logistics.
• Prepare agendas, materials, and follow-ups for leadership meetings.
• Organize candidate visits for the American in-office teams.
• Oversee daily administrative and operational office tasks.
• Serve as the primary operational lead for the New York City office, including managing access, maintaining common areas, handling deliveries, and supporting vendor relations.
• Host and coordinate visits by employees, candidates, customers, and executives from Paris headquarters.
• Plan and manage employee event scheduling and logistics.
• Provide scheduling support for additional Paris-based executives as capacity allows.

Required Qualifications

• Minimum 4 years of experience as an Executive Assistant supporting senior leadership, preferably within fast-paced or scaling companies.
• Expertise in managing intricate calendars, prioritizing tasks, and coordinating travel arrangements effectively.
• Office or facilities management experience including handling access control, vendors, purchasing, and visitor logistics.
• Exceptional written and oral communication abilities.
• Discretion and sound judgment in managing confidential information.
• Comfort with coordinating across US and European time zones.
• Residency in New York City with availability to work onsite at least four days per week in Manhattan.

Preferred Skills (Not Mandatory)

• Familiarity using AI-driven productivity tools to enhance workflow efficiency.
• Experience working in a US office of a European-headquartered firm, with cross-cultural collaboration exposure.

Hiring Process

• Initial video screening with a recruiter to discuss career goals and mutual fit.
• Manager interview focused on leadership partnership capabilities, assessing organization, prioritization, and communication skills.
• Business case evaluation with VP GTM and Customer Success leaders to assess planning, problem-solving, and attention to detail.
• Final interview with the CEO to explore company vision and ambition.
• References check following the CEO interview.

Compensation and Benefits

• Annual salary range from 90,000 to 120,000 USD, with actual pay dependent on experience and qualifications; additional equity and benefits may apply.
• 25 days of paid time off with encouragement to fully use it.
• 10 public holidays annually.
• 401(k) retirement plan with 3% employer matching via Empower.
• Health, dental, and vision insurance covering 80% for employees and their families.
• Fully paid short- and long-term disability insurance.
• Travel policy including participation in annual company off-sites.
• Up to $300 to support home office setup.
• Monthly remote work stipend up to $70.
• $4000 referral bonus for new hires recommended by the employee.
• Access to a pre-tax commuter plan, health savings account (HSA), and flexible spending account (FSA).

Company Culture and Equal Opportunity

GitGuardian prides itself on a diverse and inclusive workforce representing more than 20 countries. The team is collaborative, agile, and remote-friendly, with transparent communication and meaningful impact in the company’s growth. The organization upholds strong anti-harassment and anti-discrimination policies and is committed to equal employment opportunities irrespective of age, race, gender identity, disability, veteran status, or other protected characteristics.

Legal Compliance

Applicants should note that it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment.

Additional Information

GitGuardian may utilize AI-assisted note-taking during interviews exclusively to aid interviewers in focusing on candidate conversations. All hiring decisions are made solely by company personnel.