Executive Assistant

Position Overview

We are looking for a dynamic and driven Executive Assistant to provide dedicated support to senior Directors within a prominent global technology organisation based in Melbourne CBD. This long-term opportunity suits a proactive professional who thrives under pressure and enjoys fostering strong partnerships with leadership to propel business outcomes.

Key Responsibilities

• Manage intricate executive schedules by prioritizing appointments and resolving any calendar conflicts.
• Organize comprehensive meeting logistics including preparing agendas, briefing documents, and tracking follow-up tasks.
• Arrange both domestic and international travel plans to ensure smooth and efficient trip itineraries.
• Serve as a reliable communication gatekeeper by handling correspondence and managing stakeholder inquiries.
• Assist with executive-led projects, compiling reports, and supporting business initiatives spanning multiple teams.
• Develop and nurture collaborative relationships with senior executives, stakeholders, and internal support groups.

Required Skills and Experience

• Previous experience as an Executive Assistant or in senior executive support roles.
• Background supporting Directors or high-level executives within corporate or technology sectors.
• Outstanding organizational capabilities enabling management of several competing priorities effectively.
• Excellent communication and stakeholder engagement skills at all organizational layers.
• Demonstrated integrity, professionalism, and excellent judgement in confidential matters.
• Proficiency in Microsoft Office suite coupled with a proactive and problem-solving mindset.