Executive Assistant

About the Role

We seek a well-organized and proactive Executive Assistant to deliver extensive administrative and operational aid to the senior leadership team. The candidate must excel in communication, coordination, and multitasking, adept at managing diverse priorities in a dynamic, fast-moving organizational setting.

Key Responsibilities

• Oversee executives' schedules, coordinate meetings, and manage appointments across varying time zones.
• Organize domestic and international travel arrangements including flights, hotels, transportation, and comprehensive itineraries.
• Handle expense claims and reimbursements, maintaining precise expense documentation.
• Prepare timesheets and coordinate with involved parties to ensure timely submission.
• Manage visa applications, renewals, and travel documentation necessary for business trips.
• Support the HR department in onboarding processes such as document preparation, orientation scheduling, workspace arrangements, and collaboration with internal teams.
• Arrange meetings, prepare agendas, document minutes, and follow up on pending action points.
• Maintain sensitive and confidential records, files, and business paperwork with utmost discretion.
• Collaborate with internal departments and external vendors for smooth administrative operations.
• Provide assistance in office administration and other miscellaneous assignments as required.

Qualifications

• Bachelor's degree in Business Administration or a related discipline.
• Between 3 and 6 years of experience in roles such as Executive Assistant, Personal Assistant, or Administrative Coordinator.
• Proficient in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Strong organizational, time management, and communication capabilities.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Preferred experience with international travel planning, visa coordination, and managing expenses.
• Additional advantage for prior involvement in HR onboarding activities.