Executive Assistant

Overview

Join Rio Tinto, a global leader dedicated to providing essential materials to the world, operating across 35 countries with a legacy of 150 years. This role is based at the global headquarters located in the historic St. James's Square, London. Our values of care, courage, and curiosity guide our work and relationships. We are committed to safety, inclusion, and diversity in the workplace, welcoming applicants from all backgrounds.

Role Summary

The Executive Assistant will deliver comprehensive administrative and secretarial support with utmost confidentiality and professionalism. You will be a proactive and detail-oriented partner who coordinates priorities, manages information flow, and supports senior leadership to enhance operational efficiency.

Key Responsibilities

• Collaborate with service providers and internal teams to ensure clear communication and manage expenditures including purchase orders and budget controls.
• Plan and organize meetings, manage agendas and optimize the use of time.
• Engage in ongoing process improvements to enhance administrative procedures.
• Handle diary management, coordinate events, and manage confidential communications.
• Schedule travel and logistical arrangements, including offsite meetings.
• Oversee expense processing, vendor engagement starting from proposals to onboarding, handle billing, budget oversight, and expense tracking for specific matters.
• Support the onboarding of new team members by facilitating inductions, providing IT access, and delivering training for relevant tools.
• Maintain and update intranet sites, staff directories, distribution lists, and team SharePoint sites for effective communication.
• Prepare, format, and proofread reports, presentations, and communications utilizing advanced Microsoft Office capabilities.

Candidate Profile

• Strong commitment to personal and team safety.
• Educational background in administration, secretarial studies, or a related discipline.
• Demonstrated experience in a similar administrative or executive assistant capacity.
• Proficiency in MS Word, PowerPoint, Excel, and Outlook at an advanced level.
• Proven skills in engaging and influencing senior executives and board members.
• Excellent verbal and written communication skills combined with meticulous attention to detail.
• Exceptional organizational abilities with the capacity to prioritize effectively and manage time wisely.
• Self-motivated team player with the initiative to work independently.
• A forward-thinking mindset with strong planning ability.

What We Offer

• A workplace prioritizing safety as the foremost value.
• Competitive salary packages with potential annual cash incentives.
• Opportunities for career growth and education support.
• Access to comprehensive health, medical, and pension benefits.
• Wellbeing programs and employee assistance resources.
• Generous employee share ownership schemes.
• Support for a range of personal and professional life circumstances including paid leave for holidays, parental leave, and sick days.

Location

The position is located at Rio Tinto’s head office in the City of Westminster, London. This historic grade II listed building is a vibrant hub for executive operations, close to landmarks and public transport including Green Park and Piccadilly underground stations.

Inclusion Statement

Rio Tinto values diversity and inclusivity, encouraging applications from Indigenous Peoples, women, LGBTQIA+ individuals, mature workers, persons with disabilities, and people from a variety of cultural backgrounds. We strive for a work environment where everyone feels respected, heard, and valued.