Executive Assistant, C-Suite

Opportunity Overview

Join a respected global financial services organization in Manhattan’s Financial District as an Executive Assistant supporting a C-suite leader. This position sits within a collaborative executive assistant team and combines administrative, operational, and high-level coordination work in a fast-paced, visible environment.

The role is ideal for someone who enjoys variety, can balance shifting priorities, and is comfortable supporting senior leadership in a regulated corporate setting.

Work Schedule and Location

Location: New York City, New York (Financial District)

Schedule: Full-time, Monday through Friday, 8:30 AM to 5:30 PM, onsite

Compensation

Pay range: $114,000 to $145,000 per year, depending on experience.

Core Duties

• Manage a demanding calendar that includes internal leadership meetings, board-related commitments, and external stakeholder interactions.
• Organize intricate domestic and international travel, including airfare, ground transport, lodging, and restaurant arrangements.
• Prepare and review monthly expense reports, along with periodic checks of past submissions.
• Act as a primary contact by phone and email, deciding what requires the executive’s immediate attention.
• Arrange private and highly sensitive meetings, including those involving outside legal counsel.
• Create meeting materials such as slide decks, printed binders, agendas, and handle room setup, teardown, catering, and AV support.
• Coordinate virtual meetings, including attendee admission and live troubleshooting.
• Oversee registration and logistics for conferences and other external events for the executive and select leadership members.
• Assist with onboarding arrangements for new hires entering the leadership office.
• Handle day-to-day personal calendar needs, such as medical appointments and personal errands.
• Provide daily briefing updates at the start and end of the day, summarizing priorities, open items, and status changes.
• Welcome and escort visiting clients and guests.
• Keep confidential files and records organized and securely maintained.
• Step in to support other leaders on the team when needed.

Candidate Profile

The organization is seeking a polished, adaptable executive assistant with strong judgment, discretion, and the ability to stay composed under pressure. Prior experience supporting senior executives in a corporate environment is essential, with preference for candidates from financial services, insurance, or another highly regulated industry.

This position also calls for long-term stability in previous administrative or executive assistant roles, strong command of Microsoft Outlook, Teams, Word, Excel, and PowerPoint, and comfort being reachable outside standard business hours when necessary.

Required Qualifications

• Bachelor’s degree.
• At least 4 years of experience supporting senior executives in a corporate setting.
• Background in financial services, insurance, or a similarly regulated industry is strongly preferred.
• History of steady, long-tenured executive or administrative assistant roles.
• Availability to be contacted outside regular business hours via phone or Teams when required.
• Strong proficiency with Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent discretion, composure, and confidence when dealing with senior leaders and clients.
• Professional, business-formal presentation suitable for a high-visibility office.

Benefits

• Medical and dental coverage.
• Life insurance, including eligibility for spouse and child coverage.
• Health care and dependent care flexible spending accounts.
• 401(k) savings plan.
• Paid time off.

Equal Opportunity and Work Authorization

The employer maintains a diverse and inclusive workplace and follows all applicable EEO and ADA requirements. Hiring decisions are made without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, parental status, military status, disability, or any other protected characteristic under federal, state, or local law.

Applicants for U.S. openings must be authorized to work in the United States.