Executive Assistant

About Winston Taylor

Winston Taylor is a dynamic transatlantic law firm serving businesses, innovators, and markets that drive capital and breakthrough ideas. Operating across the U.S., U.K., Europe, Latin America, and the Middle East, the firm delivers the agility and scale clients need. Employees are immersed in meaningful work with influential clients and disruptive companies, gaining responsibility from day one and personalized career development opportunities.

Role Overview

The Executive Assistant position is a pivotal and strategic role demanding advanced organizational capabilities, sound decision-making, discretion, and emotional intelligence. This role involves partnering closely with senior lawyers in leadership roles who oversee management duties, international business development, and client-facing matters. The EA will gain comprehensive insight into executives’ priorities and practice areas while adeptly managing competing tasks in a fast-paced environment. Serving as a strategic collaborator and operational representative, this role enhances efficiency, responsiveness, and impact across leadership functions, business growth, and client services.

Key Responsibilities

• Handle intricate and evolving executive calendars, including leadership meetings, recruiting, and partner engagements.
• Organize meeting logistics for office events, presentations, town halls, and firm initiatives, including agenda and material preparation.
• Assist with leadership duties like following up on action items and tracking progress on initiatives.
• Serve as a communication hub between firm leadership, partners, administrative teams, and business professionals.
• Coordinate office events, client programs, recruitment, and community-building efforts.
• Develop a firm-wide understanding to efficiently navigate resources and escalation channels for operational and client-related matters.
• Maintain confidentiality and handle sensitive information professionally.
• Support business development including client outreach, relationship management, conference logistics, and communications.
• Coordinate complex domestic and international travel schedules involving multiple cities and time zones.
• Maintain client and contact databases and monitor opportunities to ensure timely follow-up.
• Assist in drafting and coordinating business development communications, including LinkedIn posts.
• Support cross-border strategic initiatives across international offices and referral networks.
• Leverage technology and AI tools to enhance efficiency and business development effectiveness.
• Oversee administrative functions related to a prominent antitrust practice group, including internal communication and collaboration.
• Provide administrative support on client matters by managing information flow, drafting engagement letters, scheduling, and document organization.
• Track deadlines, coordinate meetings, and ensure compliance with billing and matter management requirements.
• Manage time entries, expenses, invoicing, and billing processes with accuracy and promptness.
• Prepare audit letters and client audit responses as needed.
• Prioritize and manage client demands and competing deadlines effectively.
• Create and revise documents and correspondence using firm software tools.
• Maintain strict confidentiality concerning client, firm, and personnel information.
• Remain organized and responsive during high-pressure periods such as investigations, litigation, or trials.

Required Experience and Qualifications

• Possession of a Bachelor’s degree is mandatory.
• Prior experience as an executive assistant or high-level administrative support for senior executives or partners within law firms, professional services, financial services, or fast-paced environments is required.
• This position requires physical presence in the office at least four days weekly and candidates must reside within a commutable distance.
• Exceptional organizational and project management capabilities.
• Strong executive presence with professionalism in communication and interaction.
• Excellent verbal and written communication aptitude.
• Ability to anticipate needs and think proactively multiple steps ahead.
• Sound judgment with the capacity to prioritize tasks effectively.
• High meticulousness and accuracy in work.
• Interpersonal skills geared towards building and maintaining relationships.
• Calmness under pressure with capacity to juggle multiple priorities.
• Client-focused mindset coupled with a hospitable approach.
• Intellectual curiosity and eagerness to learn.
• Proactive, resourceful, and oriented towards solutions.
• Team player with enthusiasm to support wider firm and office initiatives.
• Advanced proficiency in Microsoft Office Suite, Outlook, PowerPoint, Word, Excel, Adobe Acrobat, and virtual meeting platforms.
• Comfort with adopting new technologies and enthusiasm for AI and productivity tools.

Compensation and Benefits

The firm offers a comprehensive benefits package covering healthcare and retirement plans to support full-time employees and their families.

For candidates based in New York, the expected yearly salary ranges from $125,000 to $143,000, influenced by experience, qualifications, market benchmarks, and internal parity. Compensation includes healthcare benefits, annual retirement contributions, and may include a discretionary yearly merit bonus.

Equal Opportunity

Winston Taylor is an equal opportunity employer welcoming applications from all backgrounds and experiences.