Executive Assistant

Company Overview

HIGH TOWN Decoration & Contracting W.L.L., headquartered in Doha, Qatar, is a prominent construction and design firm recognized for its excellence in residential, commercial, and retail projects. The firm specializes in innovative design solutions, precise project management, and unwavering compliance with industry norms. Through expertise in interior fit-outs, architectural finishes, and comprehensive multidisciplinary coordination, HIGH TOWN delivers customized services that satisfy individual client requirements. The company is backed by a proficient team and strategic collaborations that guarantee superior quality delivery, emphasizing sustainability and client satisfaction in Qatar's evolving construction and design market.

Role Summary

The Executive Assistant role is a full-time, on-site position based in Doha, Qatar, responsible for delivering extensive administrative and organizational support to senior leaders. Key duties include managing executives' calendars, organizing meetings, coordinating travel itineraries, and drafting correspondence and reports. The role entails managing expense reports, maintaining essential documentation and records, and facilitating effective communication between executives and both internal and external parties. Additionally, the Executive Assistant will coordinate meeting and event logistics, prepare presentations, track critical action items, and ensure their timely completion. This position demands meticulous attention to detail, discretion, and the skill to juggle priorities in a dynamic work environment.

Candidate Requirements

• Demonstrated expertise in executive administrative support and assistance.
• Strong capabilities in administrative functions including scheduling, documentation control, and office coordination.
• Experience managing expense reports and handling basic financial tasks.
• Excellent verbal and written communication skills suitable for interacting with stakeholders at all organizational levels.
• Educational qualifications such as a diploma or bachelor's degree in Business Administration or related disciplines are advantageous.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint, Outlook) and familiarity with digital collaboration tools.
• Exceptional organizational skills, ability to maintain confidentiality, and capacity to work independently as well as collaboratively.
• Prior experience as an Executive Assistant or comparable administrative role in construction, design, or associated industries is preferred.